Job Description: Office Administrator & Personal Secretary to Director

Industry

Automotive Sales and Service

Role Overview

We are looking for a highly organised, computer-proficient, and dependable Office Administrator & Personal Secretary to support the Director in managing multiple automotive sales and service businesses.

This is a high-responsibility role requiring solid communication skills, confidentiality, multitasking ability, and confidence in working directly with senior management.

Key Responsibilities

Director and Business Support
Manage the Director’s daily schedule, meetings, appointments, reminders, and priorities.
Maintain and update Google Calendar for business meetings, reviews, visits, and personal appointments.
Coordinate between the Director, employees, customers, vendors, financiers, manufacturers, and other business stakeholders.
Track instructions given by the Director and follow up with the concerned teams until completion.
Maintain a daily task list, pending-action tracker, and follow-up report for the Director.




Assist the Director in handling requirements across multiple automotive sales and service businesses.

Calls and Communication
Attend, screen, and route incoming calls professionally.
Make follow-up calls to employees, customers, vendors, and business partners.
Record significant call details and ensure timely follow-up.
Handle sensitive business information and conversations with complete confidentiality.

Office Administration
Coordinate day-to-day office activities and ensure smooth administrative operations.
Maintain business records, employee information, customer data, reports, and key documents.
Organise digital files in Google Drive with proper folders and naming systems.
Coordinate meetings, travel arrangements, appointments, and office requirements.
Support recruitment coordination, interview scheduling, joining formalities, and employee documentation when required.

Reports, Excel

📌 Office Administrator Hyderabad
🏢 TVS Carjoz
📍 Hyderabad