Job Description
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Position Titlen

NExecutive Secretary to Director
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Reporting Tn

NoDirecto
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rLocatio N

nnHO, Kolkat
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a Job Purpon

nseTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
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e. Key Responsibilit N

niesExecutive Supp
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ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul N
es.Screen and prioritize incoming calls, emails, and corresponden N
ce.Draft, prepare, and review letters, reports, presentations, and other business documen N
ts.Act as the primary point of contact between the Director and internal/external stakeholde N
rs.Follow up on action items and ensure timely completion of assigned tas N

nks.Meeting Coordinat
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ionOrganize and coordinate meetings, conferences, board meetings, and business revie N




ws.Prepare meeting agendas, presentations, and meeting materia N
ls.Record minutes of meetings and circulate action points to concerned stakeholde N
rs.Track pending tasks and ensure closure within deadlin N

nes.Travel & Event Managem
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entArrange domestic and international travel, including flights, accommodations, and transportati N
on.Prepare travel itineraries and expense repor N
ts.Coordinate business events, leadership meetings, and corporate functions as requir N

ned.Administrative Managem
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entMaintain confidential records, files, and documentati N
on.Manage office correspondence and document control syste N
ms.Handle reimbursementclaims, bills, and administrative expenses related to the Director's offi N
ce.Ensure effective coordination between departments for business requiremen N

nts.Communication &Stakeholder; Managem
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entLiaise with senior mana

📌 Executive Secretary Secunderabad (India)
🏢 shyam steel industries
📍 India