Job DescriptionWe are looking for a proactive and detail-oriented Facility & Administration Executive to oversee the day-to-day administration and facility operations across our office premises. The ideal candidate will ensure a protected, productive, and well-maintained workplace while coordinating with internal stakeholders and external vendors to deliver seamless administrative support.
NKey Responsibilities
nFacility Management
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Manage the day-to-day operations of office facilities, ensuring a clean, secure, and productive work environment. N
Oversee housekeeping, security, cafeteria, pantry, and office maintenance services. N
Coordinate preventive and corrective maintenance of office infrastructure, electrical systems, HVAC, plumbing, and office equipment. N
Ensure all facility-related issues are resolved within agreed service levels. N
Conduct periodic facility inspections and recommend improvements. N

nAdministration
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Manage office administration, including seating arrangements, visitor management, access control, parking,



and office supplies. N
Handle procurement of office stationery, pantry supplies, and administrative consumables. N
Maintain office assets,inventory records, and vendor documentation. N
Coordinate employee onboarding and offboarding from a facilities perspective (workspace allocation, ID cards, access cards, etc.). N
Support office events, employee engagement activities, and leadership meetings N

nVendor Management
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Identify, onboard, and manage facility and administration vendors. N
Monitor vendor performance and ensure adherence to service-level agreements (SLAs). N
Process vendor invoices, purchase orders, and payment requests in coordination with the Finance team. N
Negotiate vendor contracts and optimize operational costs. N

nCompliance & Safety
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Ensure compliancewith workplace safety standards and statutory regulations. N
Coordinate fire safety drills, emer

📌 Lead Facilities & Admin Alibag
🏢 LivSpace
📍 Alibag