Key Responsibilities (Main Duties)
Ensure timely processing of vendor payments and reconciliation of purchase orders.
Maintain accurate ledgers and perform monthly closure activities.
Manage and update fixed asset registers in line with company policy.
Review and streamline vendor communication processes to improve alignment and reduce delays.
Collaborate with cross-functional teams to enhance vendor coordination and support operational efficiency.
Assist in evaluating and implementing tools (such as Power BI or payment automation systems) to improve reporting accuracy and reduce manual workload.
Contribute to financial data accuracy by ensuring timely email reviews, follow-ups, and approvals.
Drive automation and continuous process improvement within the vendor payment cycle.
Key Result Areas (KRAs)
Ensure a high percentage of vendor payments are completed on or before due dates.
Maintain accuracy and timeliness in monthly financial closing activities.
Keep the fixed asset register updated and accurate.
Minimize payment delays and vendor disputes related to PO financing.
Maintain error-free ledger records and timely reconciliations.
Ensure effective communication and coordination with internal stakeholders and vendors.
Key Performance Indicators (KPIs)
Personal Impact
Pay Like a Pro: Achieve 95%+ vendor payments processed before due dates with zero manual errors.
Close with Confidence: Complete monthly financial closure activities accurately and within timelines.
Asset Ace: Maintain 100% accuracy in the fixed asset register with timely updates.
Inbox to Action: Ensure follow-ups, approvals, and payment documentation are consistently updated.
Organizational Impact
Smooth Pay Cycles: Eliminate payment-related escalations from vendors and internal stakeholders.
Ledger Excellence: Maintain clean, reconciled, and audit-ready ledgers.
Efficiency First: Support or implement automation initiatives that reduce manual effort by 2