Job Description
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Position Titlen

nExecutive Secretary to Director
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Reporting Tn

noDirecto
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rLocation

nnHO, Kolkat
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a Job Purpon

nseTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
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e. Key Responsibilitn

niesExecutive Supp
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ortManage and maintain the Director's calendar, appointments, meetings, and travel scheduln
es.Screen and prioritize incoming calls, emails, and correspondenn
ce.Draft, prepare, and review letters, reports, presentations, and other business documenn
ts.Act as the primary point of contact between the Director and internal/external stakeholden
rs.Follow up on action items and ensure timely completion of assigned tasn

nks.Meeting Coordinat
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ionOrganize and coordinate meetings, conferences, board meetings, and business revien
ws.Prepare meeting agendas,



presentations, and meeting materian
ls.Record minutes of meetings and circulate action points to concerned stakeholden
rs.Track pending tasks and ensure closure within deadlinn

nes.Travel & Event Managem
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entArrange domestic and international travel, including flights, accommodations, and transportatin
on.Prepare travel itineraries and expense reporn
ts.Coordinate business events, leadership meetings, and corporate functions as requirn

ned.Administrative Managem
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entMaintain confidential records, files, and documentatin
on.Manage office correspondence and document control systen
ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offin
ce.Ensure effective coordination between departments for business requiremenn

nts.Communication & Stakeholder Managem
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entLiaise with senior management, clients, vendors, g

📌 Executive Secretary West Bengal (India)
🏢 shyam steel industries
📍 India