Job DescriptionCompany Description
nXolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, speciality papers, luxury napkins etc. Our prestigious customers include some of the largest brands in the food and ice-cream industry.
nJob Overview
nWe are seeking a highly organized, proactive and detail-oriented Executive Assistant to support the Managing Director and Leadership Team. The role requires exceptional coordination skills, discretion and the ability to manage multiple priorities in a quick-paced setting. The ideal candidate will act as a trusted partner, ensuring seamless executive operations and communication.
nKey Responsibilities (KRAs):
n1. Calendar & Schedule Management
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Manage and maintain complex calendars for the MD and leadership teamn




Coordinate internal and external meetings acrossn
Prioritize appointments and ensure optimal time managementn
Handle last-minute changes and schedule conflicts efficientlyn

n2. Travel & Logistics Management
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Plan and coordinate domestic and international travel (flights, visas, accommodation, transport)n
Prepare detailed travel itineraries and briefing documentsn
Manage travel budgets and ensure cost optimizationn
Handle travel-related contingencies and on-ground coordinationn

n3. Meeting Coordination & Documentation
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Schedule and organize leadership meetings, board meetings and reviewsn
Attend meetings and prepare accurate Minutes of Meeting (MOM)n
Track action items and ensure timely follow-upsn
Prepare presentations, reports and briefing notes for meetingsn

n4. Event & Engagement Management
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Plan and execute company events, annual day & offsites activitiesn
Co

📌 Executive Assistant To Md Pune
🏢 Xolopak India
📍 Pune