Job DescriptionExecutive Assistant to the Principal Azlin Consultants
nPosition Overview
nThe Executive Assistant is responsible for providing comprehensive administrative and operational support to the Principal, founder and portfolio manager of an investment management business. This includes managing schedules, handling correspondence, coordinating travel, and providing general assistance with day-to-day tasks across both fund operations and personal/family office management.
nThe ideal candidate will be a highly-organized and detail-oriented individual with excellent communication and interpersonal skills, solid judgment, and the ability to think independently and anticipate needs.
nReporting to: The Principal (directly)
nCore Responsibilities
nCalendar & Scheduling
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Manage the Principal's schedule, including scheduling appointments, meetings, and conferencesn
Coordinate overlapping qualified and personal commitmentsn
Manage calendar conflicts and optimize time allocation across competing prioritiesn
Anticipate scheduling needs and proactively suggest optimal timingn
nCorrespondence & Communication
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Handle correspondence, including drafting and responding to emails, letters, and other documentsn
Compose and send emails and letters on behalf of the Principaln
Manage inbox triage and ensure timely, appropriate responsesn
Maintain qualified tone and confidentiality in all communicationsn
nAdministrative Support
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Provide general administrative support, such as preparing presentations, managing files, and ordering suppliesn
Maintain office inventory and vendor relationshipsn
Communicate with vendors and service providers on behalf of the Principaln
Organize and file documents systematicallyn
nTravel Coordination
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Coordinate travel arrangements, including booking flights, hotels, and ground transportationn
Optimize travel for comfort, cost-efficiency, and schedule alignmentn
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