Job Description

Business

Financial Services

Unit

Aditya Birla Capital Limited

Location

Mumbai

Poornata Position Code

Reports to: Poornata Position Code

Poornata Position Job Title

Reports to: Poornata Position Job Title

Function

Superior's Supervisor Job Title

Department

Reports to: Function

Date of writing / Update of JD

1) Job Purpose

To lead end-to-end payroll accounting and employee reimbursement governance, ensuring timely, accurate, and compliant processing of payroll entries, provisions, and claims. The role drives month-end payroll close, statutory compliance (PF, PT, TDS), and reimbursement policy adherence, while maintaining robust internal financial controls, audit readiness, and RCA-led process improvements. The incumbent will coordinate across Finance, HR, Tech, and Business to ensure seamless payroll operations, data integrity, and governance for employee claims and benefits.

2) Dimensions

The areas (in quantitative terms) the job has an impact on.

Sr. No.

Parameters

Dimensions

Remarks

1.

Payroll Close Timeliness

On-time as per close calendar

Includes salary booking, provisions, and reconciliations.

2.

Compliance Accuracy

Zero statutory lapses

PF/PT/TDS filings and payroll tax compliance.

3.

Reimbursement Governance

100% policy adherence

Local conveyance, travel, and miscellaneous.

4.

Exception Management

RCA for all deviations

Duplicate entries, system glitches, policy breaches.

5.

Audit Readiness

Complete documentation

Payroll and reimbursement audit folders, working papers.

6.

Stakeholder Coordination





Finance, HR, Tech, Auditors

Single point of contact for payroll and claims.

7.

Analytics & MIS

Dashboards for leadership

Payroll cost trends, reimbursement volumes, exception reports.

3) Job Context & Major Challenges

(Specific aspects of the job that provide a challenge to the jobholder in the context of the Unit/Zone)

Organizational Framework

As part of Aditya Birla Capital Limited (ABCL), a regulated NBFC, the role operates in a highly compliance-oriented and control-driven environment. With increasing scrutiny on financial reporting, statutory compliance, and internal controls, this role plays a critical part in maintaining financial hygiene, audit readiness, and governance through robust reconciliation and exception management frameworks.

Job Framework

Operating within ABCL's regulated NBFC environment, payroll and reimbursement processes face heightened scrutiny for compliance and governance. Challenges include:

Challenges include:

- Timely payroll close amidst multiple dependencies (HRMS, ERP, tax systems).
- Managing complex reconciliations and statutory filings.
- Enforcing reimbursement policy hygiene and preventing misuse.




- Driving RCA for system errors and duplicate entries.
- Maintaining audit-ready documentation for statutory and internal audits.

Educational Qualifications & Experience

- Education: Chartered Accountant (CA) - Finance
- Experience: Minimum 5-7 years of experience in managing accounting operations, preferably in a Bank or NBFC setting.
- Exposure to SAP, financial reporting, and audit handling is essential.

4) Principal Accountabilities

Accountability

Supporting Actions

Payroll Close Governance

Own payroll close calendar validate salary booking, provisions, and reconciliations.

Statutory Compliance

Ensure PF/PT/TDS filings and payroll tax accuracy maintain compliance trackers.

Reimbursement Policy Enforcement

Govern claims per ABCL policy validate bills, timelines, and approvals.

Exception Management & RCA

Detect duplicates/system errors escalate and close with RCA and preventive controls.

Audit Documentation

Maintain payroll and reimbursement audit folders support internal/external audits.

Analytics & MIS

Publish dashboards on payroll cost, reimbursement trends, and exception status.

Stakeholder Management

Act as SPOC for Finance, HR, Tech, and auditors enforce SLAs and publish status.

SIGN-OFF:Provide the name of the Manager and the jobholder. Signature needed for the hard copy of the JD. Hard copy to be maintained in the organizational record.

Job Holder

Reports to - Manager

Name

Date of Entry / Approval

Job Analyst

Signature

Name

📌 Lead - Finance & Accounts (India)
🏢 Aditya Birla Group
📍 India