Koch is hiring for the role of Administrative Assistant!

Responsibilities of the Candidate:

- Manage and process managers' expense reports in accordance with company policies.
- Support consultant and third-party payment processing and tracking.
- Monitor and track package shipments, deliveries, and receipts.
- Maintain engineer vacation records and out-of-office schedules.
- Coordinate onboarding logistics and office-related administrative activities
- Generate and maintain engineering hours reports and related analysis.
- Track team utilization, vacation schedules, and resource availability.
- Prepare reports, presentations, and dashboards for leadership reviews.
- Order office supplies and maintain inventory levels.
- Coordinate procurement of laptops, monitors, computer equipment, and other business tools.
- Manage software, tool, and service subscriptions, including renewals, cancellations, and compliance tracking.
- Arrange domestic and international travel, including flights, accommodation, transportation, and visa support.
- Optimize travel schedules while balancing cost, business needs, and traveler preferences.




- Support travel-related documentation and expense reconciliation.
- Coordinate meetings and support virtual collaboration across global teams.
- Maintain and organize documentation within SharePoint and other business systems.
- Support leadership communications and administrative processes as needed.

Requirements:

- Minimum 1+ years of experience in an Administrative Assistant, Executive Assistant, Coordinator, or similar support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Microsoft Teams, and SharePoint.
- Experience supporting multiple stakeholders and managing competing priorities.
- Strong organizational, planning, and time-management skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving ability.
- Experience working with global and remote teams.
- Ability to handle confidential information with professionalism and discretion.
- Ability to work independently in a rapid-paced environment.

📌 Administrative Assistant (Bengaluru)
🏢 Unstop
📍 Bengaluru