Role & responsibilities

1. Transition Planning & Management

• Develop and implement comprehensive project transition and handover plans.
- Define transition milestones, timelines, responsibilities, and deliverables.
- Coordinate all handover activities between Project, Engineering, Quality, Contractors,

Consultants, and FM teams.
- Monitor project readiness and ensure smooth operational takeover.
- Identify transition risks and implement mitigation strategies.

1. Technical Handover

• Conduct joint inspections of all building systems before handover.
- Verify commissioning and performance of:

- HVAC Systems
- Electrical Systems
- Plumbing & Drainage
- Fire Detection & Fire Fighting Systems
- Building Management System (BMS)
- Elevators & Escalators
- DG Sets
- STP/WTP
- Security & CCTV Systems
- Access Control Systems
- Solar Power Systems (where applicable)

• Ensure all testing and commissioning reports are complete.
1. Documentation Management

Ensure complete handover of:
- As-Built Drawings
- Operation & Maintenance Manuals
- Equipment Data Sheets
- Asset Register
- Warranty Certificates
- Vendor Contact Details
- Annual Maintenance Contract (AMC) Information
- Preventive Maintenance Schedules
- Testing & Commissioning Reports
- Statutory Approvals
- Occupancy Certificates
- Fire NOC and other regulatory approvals

Ensure all documentation is uploaded into the CAFM/CMMS platform.
1. Snagging & Defect Management

• Lead joint snagging inspections.
- Prepare and maintain snag lists.
- Coordinate with contractors for timely closure.
- Track Defects Liability Period (DLP) items.
- Obtain closure certificates before final acceptance.

1.



Operational Readiness

Coordinate operational readiness including:
- FM Team Mobilization
- SOP Development
- Emergency Response Procedures
- Preventive Maintenance Planning
- Asset Tagging & Coding
- Spare Parts Inventory
- Consumable Planning
- Vendor Mobilization
- Housekeeping Readiness
- Security Deployment
- Landscaping Readiness

1. Training & Knowledge Transfer

• Coordinate OEM training programs.
- Arrange technical knowledge transfer sessions.
- Ensure FM teams understand all building systems.
- Maintain training attendance and competency records.

1. Compliance & Quality Assurance

Ensure compliance with:
- Local Building Regulations
- Fire Safety Regulations
- Environmental Requirements
- Health & Safety Standards
- Project Specifications
- Client Requirements
- Quality Standards

Verify statutory documentation before takeover.
1. Stakeholder Management

Coordinate with:
- Project Management Team
- Consultants
- Contractors
- Developers
- Client Representatives
- Facility Management Team
- Operations Team
- Finance & Procurement
- Security & Housekeeping Partners

Conduct regular transition review meetings and issue progress reports.
1. Commercial & Contract Close-Out

• Verify completion of contractual deliverables.
- Review warranty commencement dates.
- Validate AMC start dates.
- Ensure contractor close-out documentation is complete.
- Support final commercial settlement activities.

1. Continuous Improvement

• Develop standardized transition procedures.
- Maintain handover checklists and templates.
- Capture lessons learned from each project.
- Recommend improvements to transition processes.

📌 Transition Manager (Mumbai)
🏢 Shree Naman Developers
📍 Mumbai