– Tender ExecutiveJob Title: Tender Executive

Department: Tender / Business Development / Procurement

Experience: 3–4 years

Location:

Employment Type: Full-time

Reporting To: Tender Executive

Job SummaryWe are looking for a detail-oriented Tender Executive with good working knowledge of Government e-Marketplace (GeM) and various e-Tender portals. The candidate will be responsible for identifying suitable tenders, preparing and submitting bids, coordinating documentation, ensuring compliance with tender requirements, and tracking the complete tender lifecycle from opportunity identification to order/contract execution.

Key Responsibilities1.

Tender

Identification &

• Analysis

- Search and identify relevant tenders on GeM and various government/private e-Tender portals.
- Regularly monitor tender portals for new opportunities, corrigenda, extensions, and bid updates.
- Study tender documents, eligibility criteria, technical specifications, BOQ, EMD, tender fees, and commercial terms.
- Evaluate tender requirements and determine bid eligibility in coordination with management.

2. GeM Portal Management
- Handle day-to-day activities on the Government e-Marketplace (GeM) portal.
- Search for relevant bids and participate in GeM bidding/reverse auction processes.
- Prepare and upload required technical and commercial documents.
- Manage GeM bid submissions, clarifications, amendments, and order-related activities.
- Coordinate with internal teams for product/service details, pricing, certificates, and compliance documents.

3. E-Tender Portal Management




- Handle tender submissions through government and other e-Tender portals.
- Manage portal registrations, bidder profiles, DSC, and required credentials.
- Download tender documents and maintain proper tender records.
- Complete online technical and financial bid submissions within deadlines.
- Monitor tender status, technical evaluation, financial opening, negotiations, and results.

4. Documentation & • Compliance
- Prepare tender-related documents such as:
- Technical bids
- Commercial/financial bids
- EMD and tender fee documents
- Company profiles
- OEM/authorization letters
- Experience certificates
- GST, PAN, MSME and other statutory documents
- Undertakings, declarations and affidavits
- Ensure all documents comply with tender specifications and submission requirements.
- Maintain an updated database of company documents and certificates.

5. Coordination & • Follow-up
- Coordinate with Sales, Finance, Technical, Operations, OEMs and management for tender requirements.
- Follow up for quotations, product specifications, authorization letters and supporting documents.
- Coordinate with government departments/clients regarding tender-related queries and clarifications.




- Track tender outcomes and maintain records of successful and unsuccessful bids.

Required Skills
- Strong knowledge of GeM portal and GeM bidding process.
- Working knowledge of e-Tender/e-Procurement portals such as CPPP and state government tender portals.
- Understanding of technical and financial bid submission processes.
- Good knowledge of MS Excel, MS Word and PDF/document management.
- Robust documentation and analytical skills.
- Good written and verbal communication.
- Ability to work under strict deadlines.
- High attention to detail and accuracy.
- Knowledge of DSC (Digital Signature Certificate) and online tender submission processes.

Preferred Qualifications
- Graduate in any discipline • B.Com/BBA/MBA or a relevant qualification preferred.

- Previous experience in tendering, government procurement, business development, or e-procurement will be an advantage.
- Experience with GeM, CPPP, state e-tender portals, and reverse auctions preferred.

Key Performance Indicators (KPIs)
- Number of relevant tenders identified.
- Timely and accurate bid submissions.
- Tender-to-order conversion rate.
- Compliance with tender requirements.
- Accuracy of tender documentation.
- Timely follow-up and status tracking.
- Number/value of successful bids.

Ideal CandidateThe ideal candidate should be proactive, organized, deadline-oriented and highly attentive to documentation, with practical knowledge of GeM and e-Tender portals and the ability to independently manage multiple tenders simultaneously.

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