Job Summary

We are looking for a detail-oriented and proactive Accounts Executive with 3-5 years of experience in US Payroll, Accounting, or Finance operations. The ideal candidate should have hands-on experience in US payroll processing, a good understanding of Indian and US accounting practices, and practical knowledge of accounting and payroll tools such as QuickBooks and ADP.

The role will involve managing day-to-day accounting activities, US payroll processing, invoicing, timesheet validation, payment follow-ups, financial data management, and reporting. The candidate should be comfortable working with international/US-based processes and operating in a US shift environment.

Key Responsibilities:

- US Payroll & Timesheet Management
- Process and manage US payroll accurately and within defined timelines.
- Review and validate employee timesheets, working hours, leave data, and payroll inputs.
- Coordinate payroll-related data and resolve discrepancies before payroll processing.
- Maintain accurate payroll records and supporting documentation.
- Work with payroll platforms such as ADP and other relevant systems.

Accounting & Financial Operations
- Handle day-to-day accounting and finance activities for the organization.
- Maintain and update financial records using QuickBooks and other accounting software.
- Apply working knowledge of Indian and US accounting practices to daily transactions.
- Assist with accounts receivable, accounts payable, revenue, expenses, and reconciliation activities.
- Support month-end closing and preparation of financial reports.
- Ensure financial transactions and records are accurate, complete, and properly documented.

Invoicing & Payment Follow-ups
- Prepare, review, and process client invoices accurately and on time.




- Validate billing information against timesheets, contracts, and other supporting documents.
- Track outstanding invoices and conduct timely payment follow-ups.
- Maintain accurate records of receivables and payment status.
- Coordinate with internal teams and clients regarding billing or payment-related queries.

Reporting & Data Management
- Prepare regular financial, payroll, billing, and operational reports.
- Maintain and analyze data using Microsoft Excel, including formulas, data validation, sorting, filtering, and reporting.
- Ensure proper documentation and systematic maintenance of financial and payroll records.
- Assist management with financial and operational data whenever required.

Communication & Coordination
- Manage professional communication through Microsoft Outlook.
- Coordinate with internal teams, management, employees, and US-based clients/stakeholders.
- Respond to payroll, invoicing, accounting, and payment-related queries in a timely manner.
- Maintain confidentiality of payroll, financial, employee, and client information.

Compliance & Documentation
- Ensure proper documentation and record-keeping for audit, payroll, and accounting purposes.
- Follow established internal processes and controls.
- Maintain confidentiality, accuracy, and integrity of financial and payroll information.

Required Qualifications





- Bachelors or Masters degree in Commerce B.Com / M.Com or equivalent.
- Robust understanding of fundamental accounting and finance principles.
- 35 years of relevant experience in US Payroll, Accounting, Finance, or related operations.
- Prior experience working with US-based clients or international accounting processes will be an advantage.

Required Skills & Competencies

Technical Skills

- Hands-on experience with QuickBooks or similar accounting software.
- Working knowledge of US Payroll processing.
- Familiarity with ADP Payroll or similar payroll platforms is preferred.
- Strong proficiency in Microsoft Excel, including formulas, data handling, reconciliation, and reporting.
- Good working knowledge of Microsoft Outlook and MS Office.
- Understanding of Indian and US accounting concepts and practices.

Professional Skills
- Strong attention to detail and a high level of accuracy.
- Good analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to manage multiple activities and meet strict deadlines.
- Ability to work independently as well as collaboratively within a team.
- High level of integrity, confidentiality, and professionalism.
- Proactive approach with a willingness to learn and take ownership of responsibilities.

Experience Required 3-5 years of relevant experience in:

- US Payroll
- US Accounting
- Accounts Receivable / Accounts Payable
- Finance Operations
- International Accounting
- Payroll & Billing Operations

Experience with US-based clients, staffing/recruitment organizations, or international service organizations will be an added advantage.

📌 Sr. Executive: US Accounting and Payroll (Vadodara)
🏢 Wyzentiqa Xcellencce (opc)
📍 Vadodara