URGENT HIRING for Executive Assistant cum Personal Assistant

Email ID: [email protected]

Contact : (phone hidden)

Position: Executive Assistant cum Personal Assistant

Location(s): Jabalpur

Experience: 12 to 15 years

Salary: Upto Rs. 6 Lpa

Opening(s): 1

Job Summary The Executive Assistant cum Personal Assistant will provide comprehensive administrative, operational, and personal support to senior management. The role involves coordinating railway project-related documentation, site communication, and office administration, purchase coordination, scheduling, and ensuring the smooth execution of day-to-day business activities.

Key Responsibilities

Executive & Personal Assistance

- Manage the executive's calendar, meetings, appointments, and travel arrangements.
- Screen phone calls, emails, and correspondence.
- Prepare meeting agendas, minutes (MOM), reports, presentations, and business documents.
- Follow up on action items and ensure timely completion.
- Maintain confidentiality of company and executive information.

Projects & Site Coordination
- Coordinate with railway site engineers, project managers, contractors, and clients.
- Track approvals, work orders, site reports, and correspondence.
- Coordinate submission of project-related documents to clients and authorities.

Office Administration

- Handle day-to-day office administration activities.
- Maintain office records, files, and document management systems.
- Coordinate with vendors, service providers, and internal departments.
- Ensure smooth office operations and administrative compliance.

Purchase & Procurement
- Prepare purchase requisitions and purchase orders.
- Obtain quotations and compare vendor prices.




- Coordinate with suppliers for timely delivery of materials.
- Maintain purchase records and inventory-related documentation.
- Follow up on invoices, payments, and vendor communications.

Documentation & Reporting
- Prepare daily, weekly, and monthly MIS reports.
- Maintain project trackers and status reports.
- Draft official letters, emails, and client correspondence.
- Organize digital and physical documentation for easy retrieval.

Coordination & Communication
- Act as the communication link between management, clients, project teams, and vendors.
- Coordinate meetings with clients, consultants, and railway officials.
- Ensure timely follow-up on pending approvals and project deliverables.

Preferred Qualifications

- Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
- Additional certification in Office Administration or Executive Assistance is an advantage.

Experience

- 12-15 years of experience preferred in railway projects, infrastructure, EPC, construction, or service industries is preferred.

Required Skills

- Excellent interpersonal skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience handling project documentation and MIS reporting.
- Ability to work under pressure and meet deadlines.
- Robust follow-up and coordination skills.
- High level of integrity and confidentiality.

Preferred Knowledge

- Project documentation and site coordination.
- Vendor management and procurement.
- Contract administration and document control.
- Basic understanding of project management practices.

Interested candidates can apply along with their resume on the below mentioned email ID or whatsapp number

Email ID: [email protected]

Contact: (phone hidden)

📌 Senior Executive Assistant (Jabalpur)
🏢 White Force Group
📍 Jabalpur