Designation: SCM Coordinator

Location: Chennai

Experience: 5-12 Years

Job Summary The SCM Commercial qualified will be responsible for managing domestic and international procurement, commercial operations, import/export documentation, customs clearance, freight coordination, vendor management, and logistics compliance. The role ensures seamless movement of materials while optimizing cost, delivery, and regulatory compliance.

Key Responsibilities:

Import & Export Operations

- Coordinate import and export shipments from order placement through final delivery.
- Ensure compliance with customs regulations and international trade requirements.
- Review and verify shipping documents before dispatch and customs clearance.
- Coordinate with freight forwarders, shipping lines, airlines, transporters, and customs authorities.
- Track shipments and proactively resolve delays, shortages, or documentation issues.

Customs & CHA Coordination

- Coordinate with Customs House Agents (CHA) for customs clearance activities.
- Ensure timely filing of Bills of Entry, Shipping Bills, and customs documentation.
- Monitor customs duty payments, exemptions, and applicable trade benefits.
- Resolve customs queries and ensure compliance with import/export regulations.
- Maintain records required for customs audits and statutory compliance.

International Trade & Incoterms

- Apply appropriate Incoterms (EXW, FCA, FOB, CFR, CIF, CPT, CIP, DAP, DPU, DDP, etc.) based on commercial agreements.
- Understand transfer of risk, cost responsibilities, insurance requirements, and delivery obligations under each Incoterm.
- Advise internal stakeholders on the commercial and logistics implications of different Incoterms.

Shipping Documentation

- Review, prepare, and validate international shipping documents, including:
- Commercial Invoice
- Packing List




- Bill of Lading (B/L)
- Air Waybill (AWB)
- Certificate of Origin (COO)
- Insurance Certificate
- Bill of Entry
- Shipping Bill
- Delivery Order
- Letter of Credit (LC) documentation
- Bank negotiation documents
- Inspection Certificates (where applicable)

HS Code (Adicode) Classification

- Classify products using the correct Harmonized System (HS) Code (also referred to internally in some organizations as Adicode).
- Ensure accurate duty calculation, customs classification, and regulatory compliance.
- Coordinate with customs brokers and regulatory authorities for classification-related matters.
- Maintain a master database of product classifications and applicable duties.

Logistics & Freight Management

- Coordinate with freight forwarders for air, sea, rail, and road shipments.
- Monitor freight costs and negotiate competitive transportation rates.
- Optimize shipment consolidation, routing, and transit times.
- Manage insurance claims related to transit loss or damage.

Compliance & Documentation

- Ensure compliance with DGFT, Customs, GST, FEMA, and applicable international trade regulations.
- Maintain complete records for audits and statutory requirements.
- Support internal and external compliance audits.

Reporting & Analytics

- Prepare procurement and logistics MIS reports.
- Track KPIs including:
- On-time delivery
- Customs clearance turnaround time
- Freight cost
- Procurement savings




- Supplier performance
- Inventory availability
- Import/export lead time

Required Qualifications

- Bachelor's degree in Supply Chain Management, Commerce, Engineering, Business Administration, or a related field.
- MBA/PGDM in Supply Chain, Operations, or International Business is preferred.

Experience

- 5–12 years of experience in SCM Commercial, Procurement, Import/Export, Logistics, or International Trade.
- Experience handling international suppliers and customs processes is preferred.

Technical Knowledge

- Import and export documentation
- Customs clearance procedures
- CHA coordination
- Incoterms (latest ICC version)
- HS Code (Adicode) classification
- Bill of Lading (B/L), Air Waybill (AWB), and Shipping Bill documentation
- Letter of Credit (LC), UCP 600, and international payment terms
- DGFT, Customs, GST, FEMA, and trade compliance
- Freight forwarding and shipping line coordination
- ERP systems (SAP MM, Oracle, Microsoft Dynamics, etc.)
- Advanced Microsoft Excel and MIS reporting

Core Competencies

- Commercial negotiation
- Strategic sourcing
- Vendor management
- International logistics
- Customs and trade compliance
- Documentation accuracy
- Analytical and problem-solving skills
- Risk management
- Cross-functional stakeholder management
- Strong communication and coordination skills

Key Performance Indicators (KPIs)

- Procurement cost savings
- On-time shipment and delivery performance
- Customs clearance turnaround time
- Documentation accuracy (first-time-right)
- Freight cost optimization
- Supplier performance
- Inventory availability
- Compliance with customs and trade regulations
- Reduction in logistics delays and demurrage/detention costs
- Working capital optimization

📌 SCM Cordinator (Chennai)
🏢 NMTronics India
📍 Chennai