Sales Coordinator

Nebula Group · Amin Marg, Rajkot, Gujarat · on-site · Reports to Sales Head / Head OfficeAbout the role

Nebula is looking for a Sales Coordinator to run the operational backbone of the sales function from our Rajkot office — orders, dispatch coordination, field team support, and reporting. This person is the link between the field sales team, customers, dealers, and internal departments, and is the reason deals close on time and nothing falls through the cracks.

About Nebula

Founded in 1999, Nebula Group is a MedTech manufacturer spanning surgical implants, rehabilitation products, and dental, with international offices in the Philippines and Nigeria. We compete on product quality and are investing heavily in expanding our global footprint. You’ll sit close to the product and close to the decisions that shape where we grow.

What you’ll do

Orders, Customers & Dealers

• Process customer orders, quotations, and sales documentation accurately and on time, and maintain clean records of every quotation, order, invoice, and transaction

• Coordinate with Accounts, Stores, and Dispatch on stock availability, billing, and delivery so orders ship without delay

• Follow up with customers and sales personnel on pending orders and payments

• Act as the point of contact for customer, dealer, and distributor inquiries and complaints, and drive them to resolution with the right internal team

• Work with dealers and distributors to spot cross-selling opportunities and support them in hitting their numbers

Field Team Support & Performance

• Support the field sales team day to day — processes, policies, documentation, and company procedures





• Track daily visits, work locations, and field activity, and ensure consistent check-ins and visit compliance

• Track individual and team targets against monthly and quarterly plans, flag gaps early, and give the team clear feedback on where they stand

• Help the team plan follow-ups and business development activity to close target gaps

• Verify sales personnel expenses and submit the required details to HR

Reporting, Tenders & Administration

• Prepare accurate daily, weekly, and monthly sales reports, forecasts, target reviews, and management presentations — on schedule, every time

• Analyze sales performance and surface practical insights to the sales team and management

• Coordinate with the Tender Department on tender documentation, submissions, and follow-ups

• Coordinate with HR on joining and exit formalities for sales staff, including sample kits, company assets, and documentation

• Maintain the sales training calendar and coordinate team participation

• Attend conferences, exhibitions, and meetings, and travel to the field with or without the sales team when customer, dealer, or market coordination calls for it

Must have

- 2–4 years in sales coordination, sales support, or sales administration




- Strong MS Excel and sales reporting skills — trackers, forecasts, and management reports you can build yourself
- Working knowledge of MS Office, particularly Excel and PowerPoint
- Bachelor’s degree in Business Administration, Commerce, Marketing, or a related field
- Strong verbal and written communication, and the confidence to follow up with field staff, customers, and dealers until things are done
- Ability to juggle multiple departments and priorities under deadline pressure without losing accuracy
- Experience in medical devices, healthcare, surgical, or pharmaceutical is an added advantage

What success looks like

- Orders and dispatch coordination run accurately, with minimal errors and delays
- Field sales personnel get consistent, timely coordination — with visible improvement in visit compliance and reporting discipline
- Monthly reports, forecasts, and target reviews are accurate and always on schedule
- Customer, dealer, and distributor queries are followed up and resolved within agreed timelines
- Joining and exit formalities for sales staff complete cleanly — no missing documents, sample kits, or assets
- Cross-selling opportunities with dealers and distributors are consistently identified and pushed

Details

- Location: Amin Marg, Rajkot, Gujarat — on-site, full-time
- Candidates from Rajkot preferred; candidates willing to relocate to Rajkot will also be considered
- Occasional field visits, conferences, exhibitions, and sales meetings are part of the role

- Interested Candidate Contact No.: 63536 52729 or apply: [email protected]

📌 Sales Coordinator (Rajkot)
🏢 Nebula Group of Companies
📍 Rajkot