Job Title: Executive - Receptionist

Location:Mumbai (Lower parel)

Experience: 1 5 yrs

EducationalQualification: Any Graduate

RoleDescription

TheReceptionist is responsible for managing front office operations, welcomingvisitors, handling communications, coordinating administrative activities, andensuring a professional and efficient workplace workplace. The role supportssmooth day-to-day office functioning through effective visitor management,record maintenance, facility coordination, and administrative support.

Key Result Areas:

Front Office Visitor Management

- Professionally greet, receive, and assist guests, clients, business partners, and visitors, ensuring a positive visitor experience.
- Coordinate visitor requirements, including arranging tea, coffee, refreshments, and meals as required.
- Maintain visitor records and ensure adherence to office security and visitor protocols

CommunicationManagement

- Manage incoming and outgoing telephone calls, directing them appropriately and maintaining professional communication standards.
- Handle reception-related correspondence and communication channels, including emails and other office communications as assigned.

Courier Documentation Management

- Coordinate the receipt, dispatch, and tracking of couriers, parcels, and office materials.
- Maintain accurate inward and outward courier registers and related documentation.

Administrative Support

- Provide administrative assistance for day-to-day office operations.




- Maintain and update records related to ISMS compliance and other administrative requirements.
- Coordinate with internal departments, branch offices, and external vendors for administrative support

Facilities Resource Coordination

- Manage bookings, scheduling, and upkeep of the Board Room, Academy, Reception Area, and other common facilities.
- Ensure reception and common areas are well-maintained, organized, and presentable at all times.
- Supervise and coordinate office support staff to ensure smooth office functioning.

Petty Cash RecordMaintenance

- Handle petty cash transactions for routine office expenses and maintain accurate records.
- Maintain and regularly update company contact directories, extension lists, and address databases.

General Office Support

- Support office administration activities and undertake additional responsibilities as assigned to facilitate smooth business operations.

Required Competencies,Skills, and Experience: A graduate with goodcommunication skills possessing minimum 1 year of experience as a front deskoffice executive/ receptionist.

- Should have experience in working with an organization that has an employee strength of 100+
- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Hiring Process: Your interaction with us will include, but not be limited to,

- `Technical/ HR Interviews `
- `Assessment `

📌 Receptionist - Admin services (Mumbai)
🏢 Sudit K Parekh u0026
📍 Mumbai