Key Responsibilities

1. Procurement & Material Planning

- Procure APIs, excipients, raw materials, primary & secondary packaging materials as per approved requirements.
- Review purchase requisitions and material requirements in coordination with PPIC, Production, Warehouse, QA/QC and Finance.
- Ensure timely placement and follow-up of purchase orders to avoid production delays or material shortages.
- Monitor open POs, committed deliveries and pending supplies.

2. Vendor Management

- Identify and develop reliable vendors for RM, PM, APIs, excipients and other requirements.
- Obtain quotations, prepare comparative statements and negotiate price, payment terms, MOQ and delivery timelines.
- Coordinate with QA/QC for vendor approval, qualification and required documentation.
- Monitor vendor performance on quality, cost and delivery.

3. Purchase Operations

- Prepare and release purchase orders as per approved processes.
- Follow up with vendors for order confirmation, dispatch and delivery.
- Coordinate with Warehouse for receipt of materials and resolve shortages, discrepancies or delivery issues.
- Coordinate with Finance for invoice, payment and vendor-related issues.
- Maintain purchase records, quotations, comparative statements, POs and vendor documentation.

4. Cost & Commercial Management





- Negotiate competitive prices and commercial terms with suppliers.
- Track market trends and price fluctuations for key pharmaceutical materials.
- Identify alternate sources and opportunities for cost optimization.
- Support annual rate contracts and price agreements wherever applicable.

5. GMP & Compliance

- Ensure procurement activities are carried out in accordance with GMP, company SOPs and approved vendor requirements.
- Ensure procurement is made only from approved/qualified sources.
- Maintain proper documentation and traceability of procurement transactions.
- Support internal, customer and regulatory audits with relevant purchase/vendor records.

6. Cross-functional Coordination

- Coordinate closely with PPIC, Production, QA, QC, Warehouse, Finance and R&D; for material requirements and supply status.
- Escalate critical shortages, delayed supplies and vendor quality issues on time.
- Support production planning by ensuring availability of critical materials.

7. MIS & Reporting

- Prepare periodic reports on:

- Open purchase orders

- Pending deliveries

- Material shortages

- Vendor performance

- Purchase price trends

- Cost savings

- Procurement status
- Maintain accurate procurement data in ERP/SAP and other relevant systems.

📌 Purchase Officer (Nalagarh)
🏢 Acme Formulation
📍 Nalagarh