Job Summary The Personal Assistant (PA) to the Director will provide structured administrative, coordination, and communication support from the Head Office. The role focuses on calendar management, documentation, MIS, inter-department coordination, and acting as a central point of contact between the Director and internal/external stakeholders.

Key Responsibilities

1. Directors Office Management (HO)

- Manage Directors calendar, meetings, calls, and appointments
- Coordinate internal meetings, video conferences, and reviews
- Screen and prioritize emails, calls, and correspondence
- Maintain confidentiality of sensitive and strategic information

2. Corporate Coordination & Follow-ups

- Coordinate with HO departments Finance, HR, Legal, Sales, CRM, Admin
- Track action points from management meetings and ensure timely closure
- Follow up with site teams for reports, updates, and approvals
- Maintain task trackers and reminder systems

3. Documentation & MIS

- Draft professional emails, letters, notes, and internal communications
- Prepare MIS reports, dashboards, and summaries for Directors review
- Maintain structured filing (physical & digital) of agreements, approvals, and records




- Assist in preparing presentations and management reports

4. Real Estate & Compliance Support

- Track project approvals, statutory compliance updates, and submissions
- Coordinate with legal and liaison teams for documentation status
- Maintain records related to land, contracts, and regulatory filings

5. Administrative & Financial Coordination

- Assist in bill processing, expense tracking, and payment follow-ups
- Coordinate with Finance for approvals and documentation
- Support Admin functions related to HO operations

Skills & Competencies

- Solid written and verbal communication
- Excellent follow-up and coordination skills
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Organized, detail-oriented, and proactive
- Ability to manage multiple priorities and deadlines

Qualification & Experience

- Graduate / Post-Graduate in any discipline
- 48 years of experience as PA / Executive Coordinator / Secretary
- Prior experience in Real Estate / Infrastructure / Construction preferred

Interested candidate please share your CV on [email protected] or whats app on (phone hidden).

📌 Personal Assistant To Director (Mumbai)
🏢 SANDU DEVELOPERS
📍 Mumbai