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Job Title: Personal Assistant

Company: Jay Air System Private Limited

Job Type: Full-Time

Reports To: Director – Jay Air System Private Limited

Work Location: In Person

Company Overview

Jay Air System Private Limited is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning) solutions, committed to delivering high-quality, energy-efficient systems for commercial and industrial clients. With a strong foundation in engineering excellence and customer satisfaction, we are looking for a dedicated Executive Assistant to support our Director in day-to-day operations and strategic business initiatives.

Role Summary

As the Personal Assistant to the Director, you will play a key role in ensuring the smooth functioning of the executive office. This position requires exceptional organizational skills, a proactive approach, professionalism, and the ability to maintain strict confidentiality. You will manage the Director's schedule, coordinate communications, assist with project execution, and provide administrative support across business operations.

Key Responsibilities

- Manage the Director's calendar, appointments, and daily schedule.
- Coordinate meetings, internal and external communications, and follow-up actions.
- Prepare reports, presentations, business correspondence, and other documentation.
- Arrange travel, accommodation, and detailed itineraries.
- Track project timelines and assist in project coordination.




- Handle confidential information with the highest level of discretion.
- Liaise with internal departments, clients, and vendors on behalf of the Director.
- Maintain organized records, files, and business documents.
- Assist in preparing MIS reports, invoices, and operational documentation.
- Provide administrative support for business planning and management review meetings.

Required Qualifications

- Proven experience as a Personal Assistant or in a similar role.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Professional attitude with a high level of integrity and confidentiality.

Compensation & Benefits

- Provident Fund (PF)
- ESIC Benefits
- Food Allowance
- Birthday Gift from the Company
- Birthday Half-Day Leave
- Friendly and Supportive Work Environment
- Career Growth Opportunities

Job Type: Full time

Benefits:

- Provident Fund

Work Location: In Person

Note:

Only candidates with relevant experience and qualifications matching the above requirements are requested to apply. Applications from unrelated profiles may not be considered.

Benefits

- Food provided
- Provident Fund

Work Location: In person

📌 Personal Assistant (Surat)
🏢 Jay Air Systems
📍 Surat