Personal Assistant (PA)

Department: Administration / Management

Reporting To: Director / Managing Director

Location: Pune

Employment Type: Full-Time

Job Summary

We are looking for a highly organized, responsible, and proactive Personal Assistant (PA) to provide professional administrative and operational support to the Director/Management. The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining confidential information, and ensuring smooth day-to-day activities.

Key Responsibilities

- Manage the Director's daily schedule, meetings, appointments, and reminders.
- Coordinate internal and external meetings and follow up on action items.
- Handle emails, phone calls, messages, and official correspondence.
- Prepare reports, presentations, letters, documents, and meeting minutes.
- Maintain important files, records, and confidential documents.
- Coordinate with employees, clients, vendors, consultants, and other stakeholders.
- Arrange travel, transportation, accommodation, and related requirements when required.
- Follow up on pending tasks and ensure timely completion.
- Maintain daily/weekly task and activity reports.
- Assist in administrative and office-related activities.
- Handle confidential information with complete discretion.
- Support the Director in personal and professional assignments as required.




- Coordinate with different departments and provide timely updates to management.

Required Qualifications

- Graduate in any discipline.
- Minimum 1–3 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar administrative role.
- Freshers with excellent communication and organizational skills may also be considered.

Required Skills
- Excellent verbal and written communication skills.
- Good knowledge of MS Word, MS Excel, PowerPoint, and email.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize work.
- Good follow-up and coordination skills.
- Professional attitude and good interpersonal skills.
- Strong attention to detail.
- Ability to maintain confidentiality.
- Problem-solving and decision-making ability.
- Versatile and willing to handle urgent assignments when required.

Preferred
- Experience in working directly with Directors/Management.
- Knowledge of office administration and documentation.
- Good English, Hindi, and Marathi communication skills.
- Candidates with a valid driving license may be preferred if travel/field coordination is part of the role.

Key Competencies Confidentiality | Communication | Coordination | Time Management | Organization | Follow-up | Multitasking | Professionalism | Proble

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Personal Assistant (Pune)
🏢 Ambient HVAC Solutions
📍 Pune