1. Role Purpose The Operations Executive (Operations & HR) is a core enabling role responsible for ensuring the smooth, disciplined, and efficient functioning of the School’s daily operations while also managing essential HR processes.

This role integrates school operations, staff coordination, HR administration, and process discipline—ensuring that the School runs with consistency, clarity, and reliability across all internal systems.

Anchored in maintaining operational order and people-process integrity, the role ensures that both students and staff experience a well-structured, responsive, and dependable school workplace.

The role requires strong execution ability, attention to detail, systems thinking, and people handling capability—with equal strength.

2. Scope of Accountability The role is accountable for:

- Daily School Operations: smooth functioning of routines, schedules, and systems
- HR Operations: attendance, onboarding, records, and staff coordination
- Administrative Compliance: documentation, records, and process adherence
- Staff Coordination: deployment, communication, and operational support
- Internal Communication: clarity, consistency, and responsiveness
- Resource Coordination: operational readiness and vendor support
- Process Discipline: ensuring adherence to school systems and timelines

3. Core ResponsibilitiesA. Daily School Operations (Execution Ownership)

- Ensure smooth execution of daily school routines and schedules
- Coordinate classroom readiness, staff presence, and resource availability
- Support academic and non-academic operational flow
- Monitor adherence to timetables, processes, and discipline systems
- Ensure the school environment is structured, ready, and functional each day

B. HR Operations (People Systems Ownership)

- Maintain and manage staff attendance, leave records, and punctuality tracking
- Support end-to-end onboarding process for new staff members
- Maintain employee files, documentation, and HR records systematically
- Coordinate recruitment logistics including scheduling and documentation
- Support performance tracking inputs and basic HR reporting
- Handle routine HR queries and ensure timely resolution

C. Staff Coordination & Communication

- Act as a coordination point between staff and management for operational matters
- Communicate schedules, updates, and instructions clearly and consistently




- Support staffing adjustments, substitutions, and daily deployment needs
- Ensure alignment of staff with operational expectations and timelines
- Maintain professional and structured communication flow

D. Administrative Documentation & Compliance

- Maintain accurate and updated school records, registers, and files
- Ensure compliance with internal processes, timelines, and documentation standards
- Support audit readiness through structured record maintenance
- Track and maintain operational and HR compliance requirements
- Ensure data accuracy across all school systems

E. Resource & Vendor Coordination

- Monitor availability of operational supplies and school resources
- Coordinate with vendors for routine procurement and services
- Ensure timely replenishment of essential materials
- Support inventory tracking and operational readiness
- Assist in logistical arrangements for school requirements

F. Event & Activity Operational Support

- Support planning and execution of school events and activities
- Coordinate logistics including scheduling, materials, and setup
- Ensure smooth operational execution of assemblies, programs, and trainings
- Work closely with academic teams for calendar alignment
- Ensure events run efficiently and without operational gaps

G. Internal Communication & Process Discipline

- Ensure timely dissemination of notices, circulars, and updates
- Maintain clarity and consistency in internal communication
- Reinforce adherence to school processes and operational timelines
- Ensure follow-through on assigned tasks across teams
- Act as a process anchor within the school system

H. Staff Support & Issue Resolution

- Support staff with operational and HR-related queries
- Ensure timely resolution of basic workplace concerns
- Escalate complex issues appropriately with documentation
- Maintain fairness, confidentiality, and professionalism in handling matters
- Ensure staff experience the school as structured and supportive

4. Reporting Structure

Weekly





- Attendance and leave summary
- Operational issues and resolutions
- HR updates (onboarding, documentation, staffing changes)
- Resource and compliance status

Monthly:
- HR compliance and record audit summary
- Operational efficiency report
- Staff coordination and deployment review
- Process adherence and gaps analysis

5. Performance Indicators

- Accuracy and timeliness of HR and operational records
- Smooth execution of daily school operations
- Staff attendance and compliance consistency
- Efficiency of onboarding and HR processes
- Response time to internal operational needs
- Quality of documentation and record maintenance
- Event and activity operational success
- Process adherence across school systems

6. Core Competencies

- Strong operational execution and coordination ability
- Basic HR systems understanding and application
- High attention to detail and documentation discipline
- Strong communication and interpersonal skills
- Ability to manage multiple parallel responsibilities
- Process-oriented mindset with consistency in execution
- Calm, structured, and reliable decision-making approach

7. Role Standard The Operations Executive is expected to:

- Ensure disciplined and reliable functioning of school operations
- Maintain accuracy, consistency, and structure in HR systems
- Support staff with clarity, fairness, and professionalism
- Follow through on tasks with ownership and accountability
- Strengthen internal systems through process adherence
- Contribute to a stable, well-organised, and efficient school environment
- Operate with integrity, consistency, and attention to detail

8. Role Positioning The Operations Executive (Operations & HR) is positioned as a key internal systems anchor responsible for ensuring that the School functions smoothly, consistently, and without operational gaps.

While the role includes both operational execution and HR responsibilities, its core expectation is to bring structure, discipline, and reliability to daily school functioning and staff systems.

The role is expected to operate with both operational rigour and people sensitivity—ensuring that systems run efficiently while staff experience clarity, support, and fairness.

Pay: ₹25,000.00 - ₹30,000.00 per month

Perks

- Paid sick time
- Paid time off

Work Location: In person

📌 Operations Executive – HR and Admin (Hyderabad)
🏢 Orelle The School
📍 Hyderabad