– OPERATIONS ASSISTANT

Location: Royapettah, Chennai

Experience: Freshers / 0–2Years

Employment Type: Full-Time

Service Bond: 2 Years for Freshers | 1 Year for Experienced Candidates

Role Overview

We are looking for a strong, responsible, proactive, and organized Business & Operations Assistant who can work closely with HR, Finance & Accounts, Operations, and Management and ensure the organization's day-to-day activities are completed smoothly and without unnecessary delays.

The candidate should be comfortable handling business documentation, proposals, employee records, accounts support, asset management, internal and external follow-ups, and general operational activities.

Key ResponsibilitiesBusiness & Documentation

- Prepare business proposals, quotations, presentations, reports, and supporting documents based on business requirements.
- Prepare and format skilled emails, official letters, notices, and internal communications.
- Prepare PPT presentations for business, management, client, and internal requirements.
- Assist in preparing tender documents, client documents, project documents, and other business-related documentation.
- Review documents for accuracy, completeness, formatting, and consistency.
- Maintain proper digital and physical filing systems.

Operations Management
- Handle day-to-day business and operational activities and ensure tasks are completed on time.
- Coordinate with different departments and follow up on pending activities.
- Coordinate internal and external meetings, including scheduling, preparing meeting materials, coordinating participants, and following up on action items.
- Maintain operational trackers, registers, reports, and records.
- Support management in various administrative and operational requirements.
- Take ownership of assigned activities and ensure there are no unnecessary delays in business operations.

HR Support
- Support HR in employee onboarding and joining formalities.
- Maintain employee records, personal files, attendance, leave, and other HR documentation.
- Assist with preparation of HR letters, employee communications, and other HR documents.




- Support HR with payroll-related information and documentation.
- Coordinate with employees for required documents and information.
- Maintain confidentiality of employee and company information.

Finance & Accounts Support
- Support the Finance & Accounts team with basic accounting and financial activities.
- Maintain invoices, bills, receipts, expenses, reimbursements, payment records, and supporting documents.
- Assist with basic accounting-related documentation and record maintenance.
- Basic knowledge of Tally or similar accounting software is preferred.
- Basic knowledge of Zoho Books and other Zoho applications will be an added advantage.

Asset Allocation & Management
- Maintain the company's asset register and asset records.
- Handle employee-wise asset allocation, handover, return, and tracking.
- Maintain records of laptops, computers, accessories, office equipment, and other company assets.
- Track asset status, availability, movement, and assigned employee.
- Ensure proper documentation for asset allocation and return.

File & Records Management
- Maintain proper company files, documents, records, and digital folders.
- Organize agreements, certificates, reports, registrations, letters, proposals, and other official documents.
- Ensure documents are properly named, categorized, updated, and easily accessible.
- Maintain proper employee, financial, operational, and company records.
- Ensure important records are maintained securely and confidentially.

AI & Technology Adoption
- Willingness to learn and use AI platforms and productivity tools to reduce manual workload and improve efficiency.
- Explore and use suitable AI tools for document preparation, content drafting, data organization, reporting, presentations, and repetitive operational tasks.
- Learn new software,



digital platforms, and internal systems based on business requirements.
- Identify opportunities to simplify routine work using technology and AI.

Required Skills
- Good business documentation and communication skills.
- Strong follow-up, coordination, and organizational skills.
- Basic knowledge of Accounts and Tally.
- Basic knowledge of Zoho products, especially Zoho Books/Zoho People, is preferred.
- Good working knowledge of MS Word, Excel, PowerPoint, and email formatting.
- Good file and records management skills.
- Ability to prepare professional proposals, letters, emails, and presentations.
- Ability to manage multiple responsibilities simultaneously.
- Strong attention to detail and accuracy.
- Proactive attitude with the ability to take ownership of tasks.
- Willingness to learn AI tools, software, and new business processes.
- Ability to work closely with HR, Finance & Accounts, Operations, and Management.

Preferred Qualification Any Degree – B.Com, BBA, MBA, or any relevant qualification preferred.

Freshers with good communication, documentation, computer skills, and a strong willingness to learn can apply.

Ideal Candidate The ideal candidate should be someone who can take ownership of business and operational activities, prepare professional proposals and documents, maintain company and employee records, support HR and Accounts, manage company assets, handle internal and external follow-ups, learn AI and digital tools, and ensure the organization's activities move forward smoothly and without delay.

Employment Commitment

- Freshers: 2-year service commitment.
- Experienced Candidates: 1-year service commitment.

The applicable service bond terms and conditions will be provided to the selected candidate during the offer and joining process. Pay: ₹198,000.00 - ₹240,000.00 per year

Application Question(s)

- Experience/ability to prepare proposals and business documents?
- Willing to accept the applicable service bond?
- Basic Accounts/Tally knowledge, Zoho books?
- Are you immediate joiner?

Work Location: In person

📌 Operation Assistant (Royapettah)
🏢 BOCXY TECHNOLOGIES PRIVATE
📍 Royapettah