Job Summary The Office Staff & Documentation Executive will be responsible for managing day-to-day office activities, maintaining company and project documentation, updating records, coordinating with internal teams, and ensuring that all required documents are properly prepared, organized, and maintained. The role requires a detail-oriented person with valuable communication, computer, legal documentation, and follow-up skills.

Department: Administration / Office Operations

Experience: 1–3 years preferred

Industry: Interior Design / Interior Contracting / Construction

1. Office Work

- Handle day-to-day office activities.
- Maintain office files, registers, records, and documents.
- Coordinate with management, employees, clients, vendors, and site teams.
- Manage incoming and outgoing communications.
- Maintain proper office records and ensure documents are easily accessible

2. Documentation Management

- Prepare, organize, and maintain company documents and legal documents.
- Ensure documents are properly named, categorized, and stored.
- Maintain project-wise documentation.
- Prepare and update reports, formats, letters, checklists, and forms.
- Scan, upload, and maintain important documents in the designated folders/system.
- Track pending documents and follow up with the concerned team.




- Ensure all documents are complete and properly approved before filing.

3. Project Documentation

- Maintain project-wise files from project initiation to completion.
- Maintain quotations, estimates, work orders, agreements, approvals, invoices, delivery documents, and completion documents.
- Coordinate with designers, estimators, site engineers, accounts, and sales teams to collect required documents.
- Ensure project documents are updated regularly.

4. Coordination & Follow-up

- Follow up with internal teams for pending documents and information.
- Coordinate with clients and vendors for required documentation.
- Ensure documents are submitted within the required timelines.
- Maintain a proper follow-up tracker.

Key Skills Required

- Good knowledge of MS Excel / Google Sheets / MS Word
- Good documentation and filing skills
- Basic knowledge of office administration
- Good communication and coordination skills
- Attention to detail
- Good typing and data-entry skills
- Ability to maintain confidentiality
- Ability to manage multiple tasks
- Knowledge of Zoho People / Zoho Books / Google Workspace will be an advantage.

Pay: ₹15,000.00 per month

Work Location: In person

📌 Office Staff & Documentation Executive (Edappal)
🏢 Skybrick Project
📍 Edappal