We are seeking a dynamic and responsible professional to take on a multifaceted role that bridges project coordination, billing oversight, client communication, and general office management. The ideal candidate should be proactive, well-organized, and capable of handling internal and external interactions with diplomacy and attention to detail.
Key Responsibilities:
Project Understanding & Billing Coordination
- Study and understand the firm's core work processes, project stages, and billing cycles.
- Monitor active projects proactively via internal communication (emails/discussions) and coordinate closely with the Project Heads regarding timely invoice generation.
- Support project teams in meeting monthly billing targets through indirect and consistent follow-up
Client Payment Follow-up
- Diligently follow up with clients for payment clearances.
- Provide timely updates on delayed payments and escalate for higher-level intervention when needed.
- Ensure diplomatic and professional handling of outstanding issues to maintain client relationships.
Office Management & Administration
- Report to the office at 9:00 AM daily and ensure office opening routines are followed.
- Oversee daily office operations of the office.
- Maintain good rapport with building administration and neighboring businesses.
Logistics & Coordination Support
- Collect printed drawings, return them to the office for quality control review, and ensure their delivery to client offices as required.
- Collect cheques from client offices and ensure timely deposit in the designated bank.
Eligibility Criteria:
- Minimum 2-3 years of relevant experience in project coordination, office administration, or client liaison roles.
- Robust communication and interpersonal skills.
- Proficient in email communication, Excel, and basic office tools.
- Reliable, punctual, and able to multitask under pressure.
- Ability to handle sensitive payment discussions with discretion and professionalism.
- Two-wheeler license and own transport preferred for external coordination duties.
- Proficiency in Tamil language is mandatory
- Preference will be given to applicants from Chennai.
Join us at Sumanam Engineering Services Pvt. Ltd. and be a part of a professional and collaborative work environment. Job Types: Full-time, Permanent
Pay: ₹20,000.00 - ₹30,000.00 per month
Ability to commute/relocate
- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Experience:
- Office coordination in Engineering Consultancy firms: 2 years (Required)