Office Administrator

Location: Chennai

Experience: 1-3 years

Employment Type: Full-time

Department: Administration / Operations

Job Summary

We are looking for a proactive and organized Office Administrator to manage office administration, back-office operations, vendor coordination, documentation, meeting arrangements, and routine HR and accounts support.

Key Responsibilities

- Manage day-to-day office and back-office administrative activities.
- Organize and coordinate internal meetings, including scheduling, meeting rooms, invites, and arrangements.
- Coordinate with vendors for quotations, purchases, maintenance, services, and follow-ups.
- Manage office supplies, stationery, pantry requirements, courier, and dispatch.
- Coordinate with the shared workspace management team for facility-related requirements.
- Maintain complete and accurate office, vendor, purchase, invoice, and administrative documentation.
- Prepare and maintain Excel sheets, trackers, MIS reports, and records.
- Coordinate with the Accounts/Finance team for invoices, bills, payment documentation, and follow-ups.
- Support employee onboarding, documentation, access arrangements, and other routine HR activities.
- Assist with attendance, leave, HRMS updates, interview coordination,



and employee-related administrative requirements.
- Maintain office assets and inventory records.
- Coordinate travel, accommodation, and other administrative arrangements when required.
- Ensure timely follow-up and closure of assigned administrative activities.
- Perform other administrative responsibilities assigned by management.

Requirements

- 1-3 years of experience in Office Administration, Back Office, Administration, or Operations.
- Strong MS Excel knowledge.
- Positive documentation and record-management skills.
- Experience in vendor coordination and follow-up.
- Basic knowledge of accounts, invoices, bills, and payment processes.
- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Good attention to detail and accuracy.
- Ability to work independently and take ownership of responsibilities.
- Experience in a shared/co-working office environment is an advantage.
- Basic HR administration experience is an advantage.

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Office Administrator (Chennai)
🏢 Siddhan Intelligence
📍 Chennai