Designation: Nursery Administration & Operations Coordinator

Department: Hearty Culture Nursery

Reporting To: Director / Nursery Head

Job Summary The Nursery Administration & Operations Coordinator is responsible for managing the day-to-day administrative and operational activities of the nursery. The role includes attendance management,

HR coordination, logistics planning, customer communication, billing, recruitment, project coordination, staff monitoring, and ensuring the smooth functioning of all nursery operations.

Key Roles & Responsibilities

1. Administration & Attendance: Faceviz monitoring, attendance, leave, permissions, HR

coordination, records.
1. HR & Recruitment: Hiring, interviews, onboarding, documentation.
2. Logistics & Vehicle Coordination: Arrange lorries, trucks, cars, compare transport prices,

negotiate rates, allocate Bada Dosth vehicle, coordinate drivers and vendors.
1. Landscape Project Coordination: Dispatches, labour movement, project coordination,

documentation.
1. Customer & Client Communication: Skilled communication, quotations, billing, deliveries,

follow-ups, complaint handling, meetings.
1. Billing & Documentation: Quotations, invoices, payment follow-up, documentation.
2. Staff Monitoring & Operations: Monitor staff, interns, consultants, attendance, work allocation and





discipline.
1. Meeting Coordination: Schedule meetings, MOM, follow-up.
2. Vendor Coordination: Procurement, quotations, delivery and payment coordination.
3. Problem Solving & Operational Support: Resolve operational issues and coordinate across

departments.
1. Reporting & MIS: Daily, weekly, monthly, logistics, HR and management reports.
2. Interdepartmental Coordination: HR, Accounts, Logistics, Landscape, Maintenance, Production,

Inventory, Purchase, IT, Civil, Housekeeping and Security.

Key Skills

Administration, Operations, HR Coordination, Logistics, Vendor Management, Customer Relations,

Documentation, Staff Monitoring, Communication, Problem Solving, Time Management, MS Excel,

MS Word and Email Communication.

KPIs

Attendance accuracy, recruitment, vehicle utilization, transport cost optimization, billing, customer satisfaction, staff monitoring, issue resolution, departmental coordination and operational efficiency.

Overall Responsibility

Ensure smooth administration and operations of Hearty Culture Nursery through effective coordination of HR, logistics, projects, customer communication, billing, recruitment, vehicle management and staff supervision.

Work Location: In person

📌 Nursery Administration & Operations Coordinator (Shamshabad)
🏢 Heartfulness Education Trust
📍 Shamshabad