Industry: Marine / Marine Services

Experience: 5 Years

Employment Type: Full-time

Department: Purchase / Procurement / Operations

Job Summary

We are looking for an experienced Purchase & Order Processing Executive with 5 years of relevant experience in the marine industry, ship supply or procurement The candidate will be responsible for processing customer requirements, preparing and placing purchase orders, coordinating with suppliers, monitoring deliveries, and ensuring the timely availability of marine supplies and materials.

The ideal candidate should have strong knowledge of marine supplies, procurement processes, supplier coordination, purchase order management, and logistics, with excellent communication and follow-up skills.

Key Responsibilities

- Receive and review customer requirements, enquiries, and material requests.
- Prepare and process Purchase Orders (POs) for marine supplies, equipment, spare parts, consumables, and other required materials.
- Source materials and obtain quotations from approved and new suppliers.
- Compare supplier quotations based on price, quality, availability, delivery time, and payment terms.
- Negotiate with suppliers to obtain competitive pricing and favorable delivery terms.
- Coordinate with suppliers to confirm order acceptance, stock availability, lead time, and delivery schedules.
- Follow up regularly with suppliers to ensure timely delivery of ordered materials.
- Coordinate with the operations, warehouse, logistics, sales, and accounts teams to ensure smooth order execution.
- Verify purchase orders, quotations, delivery notes, invoices, and other procurement-related documents.
- Maintain accurate records of purchase orders, supplier quotations, deliveries, and pending orders.




- Track outstanding and delayed orders and take necessary action to avoid operational delays.
- Coordinate urgent marine supply requirements and ensure materials are arranged within the required timeframe.
- Communicate with suppliers, vessel representatives, ship agents, and internal departments as required.
- Assist in identifying reliable suppliers for various marine and ship supply requirements.
- Ensure procurement activities are carried out according to company procedures and customer requirements.
- Maintain supplier databases, pricing information, and product/material specifications.
- Prepare regular reports on open POs, pending deliveries, supplier status, and order completion.
- Handle any discrepancies related to quantity, specifications, quality, or delivery and coordinate corrective action.

Required Skills & Qualifications
- 5 years of experience in order processing, purchasing, procurement, or supply chain operations.
- Previous experience in the marine industry / ship supply / vessel supply / marine procurement is highly preferred.
- Valuable knowledge of marine spare parts, ship stores, deck/engine consumables, safety equipment, tools, and general vessel supplies.
- Strong experience in preparing and managing Purchase Orders and supplier quotations.
- Good supplier negotiation and vendor management skills.
- Strong follow-up and coordination abilities.
- Excellent written and verbal communication skills.
- Good knowledge of MS Excel, Word, Outlook, and ERP/procurement software.
- Ability to manage multiple orders and urgent requirements simultaneously.
- Strong attention to detail and accuracy in documentation.
- Ability to work under pressure and meet strict delivery deadlines.
- Good understanding of procurement, logistics, and inventory processes.

Pay: ₹45,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Marine Supply & Procurement Executive (Parel)
🏢 Master Systems
📍 Parel