Organization

DSAND Group, Indore

Location

Indore, Madhya Pradesh

Position Overview

DSAND Group is looking for a responsible and detail-oriented professional who can independently manage preparation, compilation, verification, tracking, and submission of business-critical documents related to export, import, auctions, bids, exhibitions, MSME registrations/compliance, agreements, MoUs, and routine business correspondence. The role requires robust coordination with internal departments, clients, consultants, agencies, and external stakeholders to ensure timely and accurate document readiness.

This position may be offered at Executive or Manager level depending on the candidate’s experience, maturity, and ability to independently handle documentation systems and stakeholder communication.

Suggested Grade

- Executive – for candidates with strong documentation and coordination skills and 2–5 years of relevant experience
- Manager – for candidates with deeper exposure to commercial documentation, legal/compliance paperwork, and independent handling of external coordination with 5–10 years of relevant experience

Key Responsibilities
- Prepare, compile, review, organize, and maintain documentation for export and import transactions.
- Coordinate preparation and submission of documents for tenders, auctions, bids, vendor registrations, and related commercial opportunities.
- Handle documentation support for exhibitions, trade fairs, participation approvals, booking papers, registration forms, and follow-up communication.
- Support MSME-related documentation, registrations, renewals, declarations, and related statutory or business submissions.
- Draft, format, and coordinate agreements, MoUs, declarations, undertakings, NDAs, authorization letters, and other business documents.
- Communicate with clients, vendors, consultants, freight/logistics partners, authorities, and internal teams for collecting, checking, and sharing required documents.
- Maintain proper document version control, filing systems, digital records, trackers, and status reports.
- Ensure completeness, accuracy, formatting consistency, and timely submission of all official and commercial documents.
- Follow up with concerned teams to obtain supporting papers such as invoices,



quotations, product details, certificates, licenses, company records, bank details, and approvals.
- Track deadlines for submissions, renewals, compliance documents, and supporting records to avoid delays.
- Assist management in official correspondence, letters, document drafting, and coordination for business proposals.
- Maintain confidentiality of sensitive company, client, legal, and commercial information.
- Identify process gaps and improve document management systems for faster and error-free execution.

Typical Documents To Be Handled
- Export/import documentation
- Tender and bid documents
- Auction participation documents
- Exhibition and event registration papers
- Vendor registration and company profile submissions
- MSME-related documents and declarations
- Agreements, contracts, MoUs, and NDAs
- Authorization letters, undertakings, affidavits, and commercial correspondence
- Company KYC, banking, GST, PAN, IEC, registration certificates, and compliance records

Candidate Profile The ideal candidate should be highly organized, process-driven, responsive, and comfortable working on multiple documentation assignments simultaneously. The person should be able to understand business requirements quickly, coordinate with different stakeholders, and ensure professional communication with clients and agencies.

Minimum Qualification

- Graduate in any discipline from a recognized university

Preferred Qualification

- Bachelor’s degree in Commerce, Management, Law, International Business, or Administration
- Diploma or certification in export-import documentation, business administration, tender management, or legal documentation will be an added advantage

Minimum Experience
- For Executive level: Minimum 2 years of relevant experience in documentation, commercial coordination, tender support, trade documentation, compliance paperwork,



or office administration
- For Manager level: Minimum 5 years of relevant experience in independently handling documentation, contract papers, client coordination, and submission processes related to trade/commercial activities

Preferred Experience Candidates having experience in one or more of the following areas will be preferred:
- Export-import documentation
- Tender, GEM, e-procurement, or bid submission work
- Legal/commercial agreement drafting coordination
- MSME, company compliance, and registration-related paperwork
- Client servicing through documentation and business correspondence
- Handling document workflows in manufacturing, trading, logistics, agri-business, industrial, or corporate organizations

Required Skills
- Excellent written and verbal communication
- Strong drafting and document formatting skills
- Good knowledge of MS Office, especially Word, Excel, Outlook, and PDF handling
- Ability to prepare professional emails, letters, declarations, and supporting documents
- Strong follow-up and coordination ability
- High attention to detail and accuracy
- Ability to manage deadlines and multiple tasks
- Good filing, record-keeping, and document control practices
- Understanding of confidentiality and professional ethics

Preferred Skills
- Working knowledge of import-export process documentation
- Familiarity with tender portals, bid documentation, and online submissions
- Understanding of agreements, contracts, and basic legal/commercial language
- Knowledge of MSME, GST, IEC, registration, and company statutory documents
- Ability to interact confidently with clients and government or semi-government offices

Key Traits
- Responsible
- Organized
- Proactive
- Trustworthy
- Deadline-oriented
- Process-focused
- Professional in communication

Reporting The selected candidate will work closely with management and coordinate across administration, accounts, commercial, legal, sales, and external stakeholders as required.

Compensation

Compensation will be based on qualification, experience, current profile, and capability to independently handle the role.

Application

Suitable candidates may share their updated resume at [email protected]

📌 Manager – Documentation, Trade Compliance & Client Coordination (Indore)
🏢 DSAND ANIMAL NUTRITION
📍 Indore