Job Title: In-House Legal Counsel / Legal Officer (Advocate)

Working Hours: 9:00 AM 6:00 PM

Primary Objective: To oversee, organize, and manage all legal documentation across project sites, conduct thorough due diligence, maintain flawless master records, and ensure all legal/sales paperwork (including Sale Agreements) is fully executed and ready before properties are offered for sale.

Daily Schedule & Workflow Overview

9:00 AM – 10:30 AM Morning Review & Daily Audit (Master File Check & Requests)

10:30 AM – 1:30 PM Core Legal Work (Title Search, RTC/EC Updates, Drafting)

1:30 PM – 2:15 PM Lunch Break

2:15 PM – 4:30 PM Inter-departmental Coordination (Sales & Site Verification)

4:30 PM – 6:00 PM Evening Archiving, Master File Filing & Next-Day Planning

Key Roles & Responsibilities

1. Title Due Diligence & Mother Document Management

- Mother Document Repository: Collect, trace, verify, and maintain all primary property land titles ("Mother Documents"), including historic deeds, conversion orders, land use permits, and partition deeds.
- Property Record Collection: Regularly fetch and update essential land and revenue records such as RTC (Record of Rights, Tenancy, and Crops / Pahani), EC (Encumbrance Certificates), Khata certificates, tax receipts, and mutation extracts from local revenue authorities.
- Title Search Reports: Prepare comprehensive internal legal scrutinies and Title Clearance Reports for newly acquired land or ongoing project sites to ensure explicit, marketable, and unencumbered titles.

2. Master File Maintenance & Site Document Control

- Master File Ownership: Create, maintain, and safeguard a dedicated, standardized Master File for each project site containing:

- Approved plans and sanctions
- Environmental & local body approvals
- Mother documents and revenue records (RTC, EC)
- RERA registration documents and NOCs
- Digital & Physical Archiving: Ensure every document in the Master File is indexed, scanned, digitally backed up, and physically stored securely for easy retrieval.
- Site Verification:



Coordinate with site teams to collect project approval updates, layout modifications, or site-specific legal clearances.

3. Sale Readiness & Agreement Drafting

- Pre-Sale Clearance: Conduct pre-sale legal checks for individual plots, flats, or units to ensure all required documentation is complete before the Sales Team puts the property on the market.
- Drafting Standard Contracts: Draft and vet key legal documents, including:

- Agreements for Sale

- Absolute Sale Deeds

- Construction / Development Agreements
- Allotment Letters & Booking Forms
- Custom Agreements: Draft addendums, cancellation deeds, or customized clauses for specific buyer requests while protecting the company's legal interest.

4. Coordination with Sales, Operations & External Advocates

- Sales Support: Provide the Sales and Customer Relationship Management (CRM) teams with verified legal sets (draft Sale Agreements, copies of ECs/RTCs) required for customer home loan approvals and client review.
- Bank Approvals: Liaise with bank legal teams and panel advocates to secure project tie-ups and loan approvals for home buyers.
- External Legal Liaison: Coordinate with external senior advocates, registrars, and government revenue offices whenever formal legal opinions or registration clearances are needed.

5. Compliance & Dispute Mitigation

- RERA Compliance: Ensure project disclosures, title certificates, and updates submitted on the RERA portal align with physical Master Files.
- Litigation & Notices: Draft legal notices, respond to legal queries from buyers or authorities, and track any active litigation or dispute related to the company's land parcels.

Key Performance Indicators (KPIs)

- Zero Pre-Sale Delays: 100% of property units cleared with complete documentation (EC, RTC, draft Agreement to Sell) prior to sales launch.
- Master File Accuracy: Instant accessibility and zero missing documents across all site Master Files.
- Turnaround Time (TAT): Timely delivery of draft sale agreements to clients and prompt response to bank legal queries.Role & responsibilities

Preferred candidate profile

📌 Inhouse Counsel (Mangalore)
🏢 Somayaji Estates
📍 Mangalore