Human Resource Executive
Marol, Andheri East, Mumbai (On-site) | Full-time | Mon–Fri 9:30 AM–6:30 PM, Saturday WFH |
YOE: 2–3 Years About Gajab
India bargains. E-commerce forgot.
Gajab is India's first AI-powered bargaining marketplace recreating the bazaar experience online for Tier 2/3 India. We're a fast-growing team of 30+ and building the people systems that will scale with us. The Role
We're looking for an HR Executive who is equal parts organized and people-first. You'll work directly with the Sr. HR Manager and own the operational backbone of HR at Gajab recruitment coordination, candidate communication, onboarding, employee engagement, office administration, and everything in between.
This is a hands-on role in a lean HR team. Real ownership, real visibility, and a steep learning curve. If you want to understand how HR works end-to-end at a fast-moving startup from chasing candidates on WhatsApp to planning Friday game sessions this is it. What You'll Do
Candidate Communication & Recruitment Ops
Own daily multi-channel candidate communication calls, WhatsApp messages, and emails for all open profiles
Maintain and update a structured candidate tracker sheet across all stages applied, screened, interviewed, offered, and joined
Track all rolled-out offers follow up with candidates on acceptance, joining confirmation, and document submission
Coordinate interview schedules with hiring managers and send timely reminders to candidates
Source candidates actively via Naukri, LinkedIn, Internshala, and other relevant platform On boarding & Off boarding
Own smooth onboarding for all new hires documentation, system access, induction scheduling, and buddy assignment
Share offer letters, appointment letters, and employment agreements
Track probation periods and ensure confirmation letters are issued on time
Manage exit formalities clearance checklists, relieving letters, full and final settlements, and exit interviews Daily HR Operations & Admin Support
Share daily and weekly attendance and leave updates with the Sr.People Manager
Track employee attendance, leaves, and flag discrepancies or patterns early
Resolve employee queries on leaves, small policy changes,
and routine HR processes same day where possible
Stay actively in touch with remote team members for check-ins, updates, and coordination
Support the Sr.
People
Manager on day-to-day tasks, follow-ups, and ad hoc HR requirements Office & Facility Audits
Conduct regular housekeeping audits to ensure office cleanliness and hygiene standards are maintained
Carry out bio metric and CCTV camera audits flag issues and coordinate with the admin team for resolution
Maintain an audit log and share weekly status with the Sr.
People Manager Employee
Engagement & Culture
Track and prepare birthday and work anniversary shoutouts coordinate gifts, cards, or celebrations as applicable
Support and execute Friday game sessions and team engagement activities end-to-end
Coordinate employee engagement events, team outings, and cultural initiatives
Support implementation of recognition and rewards programs
Be the friendly first point of contact for employees for day-to-day HR queries Compliance & Documentation
Maintain accurate and up-to-date employee records and documentation
Support monthly payroll inputs attendance, leave records, additions, and deductions
Support audit readiness by maintaining organized and accessible HR documentation Performance Management L&D; Support
Coordinate the performance review cycle schedule reviews, collect feedback, and maintain tracker
Track probation and appraisal timelines and send timely reminders to managers
Support training and development initiatives logistics, scheduling, and attendance tracking HR Reporting & MIS
Maintain weekly HR MIS headcount, open positions, offer tracker, and hiring pipeline
Prepare HR dashboards and reports for the Sr. HR Manager's review What Success Looks Like in 60 Days
Candidate tracker live, updated daily, and shared with Sr.
People
Manager without reminders
Zero pending offer follow-ups every rolled-out offer tracked to a clear outcome
Attendance and leave updates shared with Sr. HR Manager every morning, consistently
Housekeeping and biometric audits conducted on schedule with a clean log maintained
Friday engagement sessions planned and executed with team participation
All onboarding and offboarding documentation completed without delays Must Have's
2–3 years of HR experience, preferably in a startup or e-commerce environment
Bachelor's degree in Human Resources, Business Administration, or a related field
Comfortable managing high-volume candidate communication daily across calls, WhatsApp, and email
Robust organizational skills able to maintain multiple trackers and meet daily deadlines
Excellent communication and interpersonal skills warm, clear, and professional
Proficient in MS Excel / Google Sheets comfortable building and maintaining trackers
Ability to handle sensitive and confidential information with discretion Nice to Have's
Prior experience using HRMS tools such as Keka
Experience coordinating employee engagement or office administration tasks
Familiarity with Naukri Recruiter, LinkedIn Recruiter, or Internshala for active sourcing This Role Isn't For You If
You prefer a siloed role with a narrow, fixed task list
You're not comfortable switching between recruitment, admin, and engagement tasks in the same day
You need heavy supervision before taking initiative on routine HR tasks
You find people-heavy, high-communication work draining rather than energizing Why Join Gajab
End-to-end HR ownership in a fast-growing startup not just one slice of the function
Work directly with a Sr. HRBP and get exposure to strategic HR, not just operations
Be part of building Gajab's people function and culture from the ground up
Fast learning curve, real impact, and a team that genuinely values the HR function Interview Process
Round 1: HR Screening (20–30 min)
Round 2: HR Ops Test – Tech round and Operational Questions
Round 3: Sr. HR Manager Round (30–45 min) Expected turnaround: 1 week.
📌 Human Resources Executive (Mumbai)
🏢 Gajab
📍 Mumbai