Here are structured, production-ready Job Descriptions tailored specifically for a wedding planning and event management firm.

1: HR Executive

Location: In office / Hybrid

Employment Type: Full-time

Reports To: HR Manager / Operations Director

Role Overview

We are seeking an energetic and organized HR Executive to manage end-to-end talent acquisition and workforce operations. In this role, you will build and maintain our pool of core employees, seasonal freelancers, interns, and on-site event crews. You will ensure smooth crew deployment during peak wedding seasons while maintaining high employee morale in a fast-paced environment.

Key Responsibilities

- Recruitment & Workforce Scaling: Source and recruit full-time event planners, designers, interns, hostesses, and on-site shadow coordinators.
- Freelancer & Gig Management: Maintain an active database of gig workers, negotiate day rates, and issue daily crew schedules for multi-day wedding events.
- Compliance & Legal: Draft offer letters, Non-Disclosure Agreements (NDAs for VIP/high-profile clients), and short-term freelance contracts.
- On-Site Staffing & Rostering: Organize shifts, transport logistics, and grooming guidelines for staff working long hours during setup, execution, and breakdown.
- Payroll & Allowance Tracking: Track attendance, overtime hours, night shift allowances, and daily payouts for temporary workers alongside core team salaries.
- Employee Relations & Culture: Handle conflict resolution, manage post-season burnout through wellness initiatives, and drive team-building activities.

Requirements & Qualifications

- Bachelor’s degree in Human Resources, Business Administration, or related fields.
- 1–3 years of HR experience (prior experience in event management, hospitality, or agency environments preferred).
- Strong communication, negotiation,



and conflict-resolution skills.
- Proficiency with HR software (HRMS) and spreadsheet management (Excel / Google Sheets).

Admin Executive

Role Overview

We are looking for a proactive Admin Executive to keep our back-office and destination logistics running seamlessly. You will handle travel logistics, maintain vendor databases, manage office and warehouse inventory, and support regulatory compliance for events. Your work will directly enable our planning and design teams to focus on delivering world-class client experiences.

Key Responsibilities

- Travel & Hospitality Logistics: Coordinate and book flights, trains, local transport, and hotel accommodations for core execution teams during destination weddings.
- Vendor & Asset Database: Maintain records of trusted vendors (caterers, light/sound providers, decor suppliers, transport fleets) along with updated price lists and contracts.
- Office & Warehouse Inventory: Track office supplies, emergency event kits (stationery, toolkits, branding material), and warehouse decor assets.
- Permits & Regulatory Compliance: Assist in filing and tracking necessary event documentation, including venue permissions, sound permits, and licenses.
- Petty Cash & Invoicing: Oversee daily office expenses, manage on-site petty cash disbursements for core teams during events, and collaborate with accounting for timely vendor invoices.

Requirements & Qualifications

- Bachelor’s degree or Diploma in Business Administration, Hospitality, or a related field.
- 1–3 years of administrative or office management experience (hospitality or travel desk background is a strong plus).
- Excellent organizational and multi-tasking abilities under tight deadlines.
- Tech-savvy with hands-on experience in MS Excel, Google Workspace, and travel booking platforms.

Pay: ₹11,004.97 - ₹33,104.66 per month

Work Location: In person

📌 HR Executive & Admin (Hauz Khas Market)
🏢 Wedding Darzi
📍 Hauz Khas Market