– HR & Administration Assistant

Position: HR & Administration Assistant

Experience: Fresher to 1 year experienced

Department: Human Resources & Administration

Employment Type: Full-time

Qualification - Degree / Diploma in HR/Administration

Job Summary

We are looking for an experienced and organized HR & Administration Assistant to manage day-to-day HR and administrative activities. The ideal candidate should have strong knowledge of MS Office, documentation, record management, and general clerical work, with excellent communication and organizational skills.

Key Responsibilities

HR & Personnel Administration

- Maintain and update employee personnel files, records, and HR databases.
- Handle employee joining, onboarding, attendance, leave, and exit formalities.
- Prepare and maintain HR-related documents, letters, forms, and reports.
- Assist with recruitment activities, including scheduling interviews and maintaining candidate records.
- Coordinate with employees regarding HR policies, procedures, and routine queries.
- Maintain confidentiality of employee and company information.
- Assist in preparing attendance, leave, and other HR reports.

Administrative & Clerical Duties

- Handle day-to-day office administrative and clerical activities.
- Prepare, format, scan, print, file, and maintain official documents.
- Maintain proper physical and digital filing systems.
- Draft routine letters, emails, notices, memos, and other correspondence.
- Maintain office records, registers, and documentation.
- Coordinate with departments, vendors, and service providers as required.
- Assist in office supplies, stationery, and general administrative requirements.




- Support management and other departments with routine administrative tasks.

MS Office & Documentation

- Prepare professional documents and reports using MS Word.
- Maintain spreadsheets, records, and reports using MS Excel.
- Prepare presentations and other documents using MS PowerPoint, when required.
- Ensure accuracy and proper organization of all documentation.
- Manage digital files, folders, and electronic records efficiently.

Requirements

- Fresher / Minimum 1 year of relevant experience in HR, administration, office administration, or a similar role.
- Excellent knowledge of MS Office – Word, Excel, and PowerPoint.
- Strong documentation and record-keeping skills.
- Good knowledge of day-to-day clerical and administrative procedures.
- Good written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle multiple tasks and meet deadlines.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Positive interpersonal skills and a positive, responsible attitude.

Preferred Skills

- Experience in employee records and HR documentation.
- Knowledge of attendance and leave management.
- Basic understanding of HR policies and procedures.
- Good email and business communication skills.
- Ability to work independently as well as coordinate with different departments.

Key Competencies MS Office | HR Administration | Documentation | Record Management | Clerical Work | Communication | Coordination | Time Management | Confidentiality | Attention to Detail

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR Assistant (Kochi)
🏢 Wudapple Impex u0026 Trades
📍 Kochi