Job Responsibilities:

The General Affairs Senior Staff will support the general affairs department by transitioning duties to the new general affairs staff. This role involves managing a variety of administrative and operational tasks to ensure smooth and efficient office operations.

Key Responsibilities:

1. General Affairs Support:

- Transition duties to the recent general affairs staff.

- Provide comprehensive support in all general affairs activities.

- Managing GKS data (i.e. reimbursement for employees, purchase order data, kian, business trip application etc.)

1. Registrar of Companies (ROC) Filings:

- Manage and ensure timely filings with the Registrar of Companies.

1. Data Sharing Support:

- Assist ASA and LegAccord in sharing required data.

- Support SHIN management and SHIN accounts team by providing desired data.

1. Management Support:

- Provide support to management for any specific requirements.

1. Vendor Management:

- Introduce and manage vendors, including retailers of goods, lease companies, travel agencies, and other entities to which SHIN pays money.

- Good negotiation skills desired before onboarding new vendor.

1. Office Supplies Management:

- Manage office supplies, including optimizing consumption and stock levels.

1. Contract Management:

- Handle contract management and renewals.

1. IT and System Support:

- Provide IT, system, and general day-to-day issue support to all employees.

1.



Employee Recruitment Onboarding and Training:

- Support new employee hiring (back office only) ,onboarding and training for GKS and GSCM after joining SHIN.

- Prepare Joining kit for all the employees on time.

- Travel and accommodation of new joinee (If required)

1. Documentation Management:

- Manage documentation for new employees.

1. Expatriate Support:

- Handle EFRRO, Aadhar, and PAN requirements for Japanese expats. If necessary, coordinate with a consultancy.

- Assist expats with residential arrangements, similar to vendor management.

1. Event Coordination:

- Coordinate exhibitions and other company events.

1. Travel Arrangements:

- Ticket and hotel booing for all the Management.

1. Grievance Handling:

- Address and resolve employee grievances in a timely and effective manner.

- Ensure compliance with company policies and legal requirements in grievance handling.

Qualifications:

- Bachelor's degree in Business Administration or related field.

- Proven experience in general affairs or administrative roles.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills.

- Proficiency in MS Office and other relevant software.

Skills:

- Experience in vendor management and contract negotiations.

- Familiarity with ROC filings and other regulatory requirements.

- Ability to provide IT and system support.

📌 GENERAL AFFAIRS FOR JAPANESE COMPANY (Navi Mumbai)
🏢 Formula Group
📍 Navi Mumbai