The core responsibilities for the job include the following:

Front Office Management:

- Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome.

- Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism.

- Maintain reception areas, meeting rooms, and common spaces in an organized and presentable manner.

- Coordinate hospitality arrangements for employees and guests.

Administrative Support:

- Oversee day-to-day office administration and ensure seamless operational flow.

- Liaise with vendors, housekeeping, facility management teams, and office suppliers.

- Maintain organized records of office documents, invoices, contracts, and administrative trackers.

- Support travel bookings, expense reimbursements, and coordination of office events and activities.

- Ensure timely execution of administrative processes and escalate issues when necessary.

Executive Calendar and Coordination:

- Manage calendars, appointments, and meeting schedules for C-level executives.

- Coordinate internal and external meetings, including cross-time-zone scheduling when required.

- Schedule interviews, leadership meetings, business reviews, and client interactions.

- Track meeting priorities, send reminders, and ensure timely follow-ups.

- Assist leadership with travel arrangements,



itineraries, and meeting logistics.

Requirements:

- Bachelor's degree in business administration, commerce, management, or a related field.

- 1-5 years of proven experience in front office, administration, or executive coordination roles.

- Excellent verbal and written communication skills in English (Hindi proficiency is a plus).

- Strong organizational skills with the ability to multitask and prioritize effectively.

- Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools.

- Professional demeanor with strong stakeholder management and interpersonal skills.

- Ability to maintain confidentiality and exercise discretion when working with senior leadership.

Preferred Attributes:

- Prior experience supporting senior management or C-suite executives.

- A background in skilled services, finance, consulting, or accounting industries is highly desirable.

- Strong problem-solving abilities and a solutions-oriented mindset.

- High sense of ownership, accountability, and attention to detail.

- Positive attitude with the ability to work independently and as part of a team.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Health insurance

- Paid sick time

- Paid time off

- Provident Fund

Work Location: In person

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