Role & responsibilities

- Provide complete administrative and executive support to the Director.
- Manage the Director's daily calendar, appointments, meetings, and travel schedules.
- Coordinate meetings with clients, vendors, business partners, and internal departments.
- Prepare meeting agendas, MOM (Minutes of Meeting), presentations, reports, and business correspondence.
- Screen phone calls, emails, and other communications on behalf of the Director.
- Draft professional emails, letters, presentations, and official documents.
- Follow up with different departments regarding pending tasks and ensure timely completion.
- Coordinate with Sales, Marketing, Operations, Finance, HR, Production, and Purchase departments.
- Maintain confidential records, agreements, contracts, and important documents.
- Organize business travel, hotel bookings, transport arrangements, and expense reports.
- Prepare MIS reports, dashboards, trackers, and management reports.
- Monitor action items and ensure timely follow-up with stakeholders.
- Handle visitor management and coordinate executive meetings.
- Assist in preparing board meeting documents and management presentations.
- Maintain digital and physical filing systems.
- Support the Director in strategic planning and daily operational activities.
- Coordinate with external agencies, government offices, and service providers whenever required.
- Ensure effective communication across departments.




- Handle confidential business information with complete professionalism.
- Perform additional executive assignments as directed by the management.

Preferred candidate profile

- Graduate in Business Administration, Commerce, Management, or any relevant discipline.
- MBA will be an added advantage.
- Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or Executive Secretary.
- Excellent verbal and written communication skills in English.
- Strong organizational and planning abilities.
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
- Professional attitude with excellent interpersonal skills.
- Ability to maintain confidentiality and work independently.
- Strong problem-solving and decision-making skills.
- Comfortable working in a fast-paced manufacturing environment.

Preferred Experience Candidates having experience in any of the following industries will be preferred:

- Manufacturing
- Electronics
- Electrical Equipment
- LED Lighting
- Solar Energy
- Industrial Products
- Engineering
- Infrastructure

Key Competencies

- Skilled Communication
- Executive Coordination
- Leadership Support
- Planning & Scheduling
- Business Etiquette
- Confidentiality
- Attention to Detail
- Analytical Thinking
- Organizational Skills
- Relationship Management
- Adaptability
- Decision Support

📌 Executive Assistant To Managing Director (Ahmedabad)
🏢 Bhakti Management Services
📍 Ahmedabad