Job Purpose The Executive Assistant will provide high-level administrative support to executives,

assisting in strategic planning, decision-making, and organizational management. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of executives.

Roles & Responsibilities

1. Executive Support:
1. · Manage executives' calendars, scheduling appointments, meetings, and travel arrangements. · Screen and prioritize incoming communications, including emails, phone calls, and correspondence.

· Prepare agendas, presentations, and other materials for executive meetings and engagements.

· Conduct research and gather information to support decision-making and strategic initiatives.

1. Strategic Planning:
1. · Assist in the development and implementation of strategic plans and initiatives. · Coordinate with various departments and stakeholders to gather data and insights for strategic analysis.

· Help prioritize projects and allocate resources effectively to meet strategic objectives.

· Monitor progress on strategic goals and provide regular updates to executives.

1. Project Management:
1. · Oversee and coordinate projects on behalf of the executive team, ensuring timely completion and alignment with strategic priorities.

· Track project milestones, budgets, and deliverables, providing status reports as needed.

· Anticipate potential risks and proactively address issues to keep projects on track.

Communication and Liaison: 8. · Serve as a liaison between executives and internal/external stakeholders, maintaining professional and diplomatic communication. · Draft and edit correspondence, reports,



and presentations on behalf of executives. · Facilitate communication within the executive team and across departments to ensure alignment on key initiatives. 9.

Confidentiality and Discretion: 10. · Handle sensitive information with the utmost confidentiality and discretion. · Maintain strict confidentiality regarding executive decisions, discussions, and proprietary information. · Exercise judgment and tact in all communications and interactions. .

Education and Experience

· Bachelor's degree in Business Administration, Management, or related field preferred.

· Proven experience 10 years as an Executive Assistant or similar role supporting senior executives.

· Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced setting.

· Excellent communication and interpersonal skills, both written and verbal.

· Proficiency in office productivity tools (e.g., Microsoft Office Suite, Google

Workspace).

· Discretion and confidentiality are paramount.

· Experience in strategic planning, project management, or business analysis is a plus.

Traits

· Proactive and self-motivated with a robust sense of initiative.

· Detail-oriented with a focus on accuracy and quality.

· Flexible and adaptable to changing priorities and demands.

· Professional demeanor with the ability to interact confidently with executives and stakeholders at all levels.

· Problem-solving mindset with the ability to think critically and propose solutions.

Pay: ₹80,000.00 - ₹90,000.00 per month

Benefits

- Provident Fund

Experience:
- Executive Assistant: 7 years (Preferred)

Work Location: In person

📌 Executive Assistant to Director (Malad)
🏢 Zenxlabs technologies
📍 Malad