Executive Assistant to CEO – Business Analytics & Strategy

Location: Fort, Mumbai

Job Type: Full-time | In-person

Reporting To: Founder & CEO

Experience: 3–7 Years

About the Role

We are looking for a highly analytical, proactive, and business-oriented Executive Assistant to the Founder & CEO who can operate as an extension of the CEO's office.

This is not a traditional secretarial or calendar-management role. The ideal candidate should be comfortable working with numbers, analysing business performance, preparing management presentations, coordinating across departments, tracking execution, and providing the CEO with clear insights for decision-making.

The role requires someone who can understand business data, identify gaps, create structured reports and presentations, follow up with stakeholders, and ensure that important priorities are executed within timelines.

If you are someone who enjoys data analysis, business problem-solving, presentations, project coordination, and working closely with senior leadership, this role could be a strong fit.

Key Responsibilities1. Business Analytics & Performance Management

- Analyse weekly and monthly business performance reports across departments.
- Track and monitor KPIs, KRAs, targets, revenue, costs, productivity, and operational metrics.
- Identify trends, performance gaps, bottlenecks, delays, and areas requiring management attention.
- Convert raw business data into meaningful insights and actionable recommendations.
- Prepare MIS reports, dashboards, management summaries, and business review reports.
- Support the CEO in understanding business performance through data-driven analysis.
- Maintain performance trackers and ensure timely submission of departmental reports.
- Highlight deviations from targets and follow up with relevant stakeholders for corrective action.

2. Management Presentations & Reporting
- Prepare professional PowerPoint presentations and management decks for the CEO.
- Convert business data and analysis into clear and visually effective presentations.
- Prepare presentations for:
- Monthly/weekly business reviews
- Management meetings
- Strategy discussions
- Investor presentations
- Business proposals
- New business initiatives
- Performance reviews
- Create concise executive summaries highlighting key numbers, insights, challenges, decisions required, and recommended actions.
- Ensure presentations and reports are accurate, structured, and management-ready.

3. CEO's Office & Business Coordination
- Support the CEO in managing and prioritising key business initiatives.
- Maintain the CEO's priority tracker, action tracker, and decision register.
- Track commitments made by department heads and ensure timely execution.
- Coordinate with department heads across:
- Operations
- Sales
- Marketing
- Finance
- Human Resources
- Projects
- Distribution
- Technology
- Follow up on pending actions and escalate critical delays to the CEO.
- Act as a central coordination point between the CEO and various departments.

4. Business Review & Meeting Management
- Organise internal management and business review meetings.




- Prepare meeting agendas based on business priorities.
- Collect relevant data and reports before meetings.
- Prepare Minutes of Meeting (MoM) with clear action owners and deadlines.
- Track action items until closure.
- Prepare follow-up reports showing completed, pending, and delayed actions.

5. Strategic Projects & Special Initiatives

Support the CEO on high-priority business and strategic projects, including:

- New business launches
- Market expansion
- Franchise expansion
- Investor/investment-related requirements
- Business process improvement
- Technology implementation
- Operational efficiency projects
- New product/service initiatives
- Cost optimisation projects

The candidate will be expected to research, analyse, coordinate, track, and report on such projects from initiation through execution.

- Executive & Calendar Management

- Manage the CEO's daily schedule and business calendar.
- Prioritise meetings and appointments based on business requirements.
- Coordinate internal and external stakeholder meetings.
- Manage scheduling conflicts and important reminders.
- Assist in planning the CEO's weekly priorities.
- Coordinate domestic travel, meetings, and related logistics when required.

7. Documentation & Business Records

Prepare and maintain important management documents, including:

- Daily CEO Brief
- Weekly Business Review
- Monthly KPI Dashboard
- Business Performance Reports
- Priority Project Tracker
- Pending Decision Register
- Risk Register
- Meeting Presentations
- MoMs
- SOPs
- Contracts
- Strategy Documents
- Investor/Board Presentations
- Confidential Business Records

Ensure all documents are properly organised, updated, accurate, and easily accessible.
- Communication & Stakeholder Management

- Draft professional emails, business correspondence, and management communications.
- Coordinate with internal teams, vendors, partners, clients, and external stakeholders.
- Communicate with department heads and senior management on behalf of the CEO when required.
- Ensure important information reaches the right stakeholders within the required timelines.
- Maintain a high level of professionalism and confidentiality.

Required SkillsStrong Analytical & Business Skills
- Strong numerical and analytical ability.
- Comfortable working with large datasets and business numbers.
- Ability to analyse business performance and identify trends and gaps.
- Strong understanding of KPIs, KRAs, MIS, business reporting, and performance metrics.
- Ability to interpret data and convert it into actionable business insights.
- Strong problem-solving and critical-thinking skills.

Presentation & Reporting Skills
- Excellent Microsoft PowerPoint skills.




- Ability to create professional management presentations and business decks.
- Strong Microsoft Excel / Google Sheets skills.
- Experience with dashboards, reports, charts, formulas, and data analysis.
- Ability to present complex information in a simple and structured manner.
- Strong written and verbal communication skills.

Technology & Productivity Tools
- Advanced Microsoft Excel / Google Sheets
- Microsoft PowerPoint & Word
- Google Workspace
- ChatGPT and AI productivity tools
- CRM systems
- Project management tools such as Asana, ClickUp, Monday.com, Notion, or similar
- Experience with MIS/dashboard tools will be an advantage

Key Personal Attributes

We are looking for someone who is:

- Highly organised and structured
- Analytical and comfortable with numbers
- Proactive rather than reactive
- Strong in follow-up and execution
- Detail-oriented
- Business-minded
- Comfortable working with senior leadership
- Excellent at multitasking and prioritisation
- Strong in communication and stakeholder management
- Comfortable challenging data or timelines when required
- Able to work independently with minimal supervision
- Highly trustworthy and capable of handling confidential information
- Focused on ownership, accountability, and getting things done

Qualifications & Experience
- Bachelor's degree in Business, Commerce, Engineering, Management, Finance, or a related field.
- MBA is preferred but not mandatory.
- 3–7 years of relevant experience in roles such as:
- Executive Assistant to CEO/Founder
- Business Analyst
- Management/Business Analyst
- Project Coordinator
- Business Operations
- Operations Executive
- Strategy/Business Associate
- Executive Coordinator
- Junior Chief of Staff

Candidates with experience working directly with Founders, CEOs, CXOs, or senior management will be preferred.

What Success Looks Like

Within this role, you will be expected to:

- Give the CEO clear visibility of business performance.
- Ensure significant action items do not get missed.
- Convert data into meaningful business insights.
- Prepare management-ready presentations and reports.
- Ensure departments remain accountable for their commitments.
- Identify problems before they become major issues.
- Help the CEO spend more time on strategy and decision-making rather than operational follow-ups.

Why Join Us?
- Work directly with the Founder & CEO.
- Gain exposure to strategic business decisions.
- Work across multiple business functions.
- Develop strong business, analytical, and leadership skills.
- Opportunity to work on high-impact strategic projects.
- High learning and career growth potential.
- Dynamic, entrepreneurial, and fast-paced work environment.

Benefits
- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In-person – Fort, Mumbai

If you are analytical, business-oriented, strong with numbers and presentations, and enjoy taking ownership of execution, we would love to hear from you.

Apply now.

Pay: From ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to CEO – Business Analytics & Strategy. (Mumbai)
🏢 VPADEL
📍 Mumbai