Job Title: Executive Assistant – Strategic & Operations Support

Organization: Pote Group of Education

Location: Kalyan (with inter-campus coordination)

Reporting To: CMD / Group Leadership

Role Overview The Executive Assistant will work closely with the CMD and leadership team to manage priorities, drive execution, and enable effective functioning of the Executive Office across PGOE.

This is a high-ownership role that combines executive support with execution management, requiring the ability to think structurally, manage complexity, and ensure consistent follow-through. The individual will act as a central anchor for coordination, communication, and progress tracking across institutions, while also supporting the CMD in day-to-day decision-making and priority management.

Over time, the role is expected to evolve in scope based on capability, with increasing involvement in strategic initiatives, decision support, and cross-functional projects.

Key Responsibilities

1. Executive Support & Priority Management

- Manage the CMD’s calendar, scheduling, and commitments with a strong focus on prioritization and impact
- Ensure optimal use of leadership bandwidth by filtering requests and aligning engagements with key priorities
- Prepare agendas, briefing notes, and contextual material for meetings and discussions
- Support internal and external communication on behalf of the CMD
- Maintain high levels of discretion in handling sensitive information
- Anticipate requirements and proactively prepare for upcoming priorities and engagements

2. Meeting Effectiveness & Governance

- Plan, coordinate, and manage leadership meetings, reviews, and cross-functional discussions
- Ensure meetings are structured, agenda-driven, and outcome-oriented
- Capture key decisions, action items, and ownership clearly
- Track follow-ups and ensure timely closure of commitments
- Establish basic governance rhythms (weekly check-ins, monthly reviews) where required
- Ensure decisions are not just discussed but translated into execution

3. Execution Tracking & Organizational Follow-Through

- Track progress of key initiatives across campuses and functions
- Follow up consistently with stakeholders to ensure timelines and deliverables are met
- Identify delays, risks,



and execution gaps early and escalate appropriately
- Drive accountability across teams, irrespective of reporting lines
- Maintain high visibility on the status of key priorities and initiatives

4. Information Synthesis & Reporting

- Consolidate updates from multiple stakeholders into structured summaries and dashboards
- Maintain trackers for key initiatives, decisions, and priorities
- Convert fragmented inputs into clear, concise, and actionable insights
- Support preparation of leadership reports, reviews, and presentations
- Ensure leadership has accurate and timely visibility into on-ground realities

5. Cross-Functional Coordination

- Act as a central coordination point across schools, junior college, tutorials, and academy
- Facilitate communication between leadership and operational teams
- Ensure alignment on priorities, timelines, and expectations across units
- Help reduce silos and improve collaboration across functions

6. Support on Strategic Initiatives & Projects

- Assist in planning and execution of high-priority and cross-functional projects
- Conduct research, data gathering, and basic analysis to support decision-making
- Support rollout of new initiatives, programs, or processes
- Contribute to improving systems, workflows, and operational efficiency
- Take ownership of specific workstreams or projects based on capability

7. Decision Support to Leadership

- Provide structured inputs to support decision-making (problem, context, options, next steps)
- Highlight risks, dependencies, and potential execution challenges
- Bring clarity to ambiguous situations through structured thinking and analysis
- Support leadership in prioritizing competing demands

Key Deliverables

- Leadership time is effectively structured and focused on high-impact priorities
- Strong follow-through on decisions and action items across the organization
- Explicit visibility of progress, risks, and bottlenecks across key initiatives




- Improved coordination and alignment across campuses and teams
- Reduction in missed follow-ups, delays, and communication gaps
- Reliable, structured support to leadership in both execution and decision-making

Candidate Profile

Experience

- 4–7 years of experience in Executive Assistant, operations, program management, consulting, or similar roles
- Experience working closely with senior leadership is preferred
- Exposure to fast-paced, multi-unit, or high-growth environments is an advantage

Who Should Apply

- Candidates who go beyond coordination and take ownership of outcomes
- Individuals with strong execution capability and structured thinking
- Those who are comfortable operating in ambiguity and driving closure
- Candidates from diverse or unconventional backgrounds who demonstrate high potential and learning agility

Core Skills

- Strong organization and prioritization capability
- High execution discipline and follow-through
- Structured thinking and problem-solving ability
- Ability to synthesize information into clear insights
- Strong written and verbal communication
- Stakeholder management and coordination skills

Behavioral Competencies

- High ownership and accountability
- Proactive and solution-oriented mindset
- Ability to handle pressure and multiple priorities
- Strong attention to detail without losing the bigger picture
- Professionalism, discretion, and reliability

What Success Looks Like

- Leadership operates with greater clarity, structure, and efficiency
- Decisions are consistently tracked and executed across teams
- Execution gaps are identified early and addressed proactively
- Coordination across campuses becomes smoother and more reliable
- The Executive Office functions as a strong backbone for day-to-day operations and priority execution

Growth Opportunity This role offers the opportunity to expand into broader responsibilities within the Executive Office, including deeper involvement in strategic initiatives, cross-functional leadership, and organizational development based on performance.

Role Intent To enable leadership effectiveness by ensuring structured execution, strong coordination and reliable follow-through across the PGOE ecosystem.

📌 Executive Assistant (Dombivli)
🏢 The Cambria International School
📍 Dombivli