Executive Assistant to Business Head / Founder – Retail / Salon Industry

Position

Executive Assistant to Business Head / Founder

Industry

Retail / Salon / Beauty & Wellness

Experience

3–5 years

Location

Mumbai

Employment Type

Full-Time

Reporting To

Business Head / Founder

Job Summary

We are looking for a proactive and highly organized Executive Assistant to support the Business Head / Founder of a growing retail / salon business. The EA will coordinate with internal teams, track priorities and action items, prepare MIS, manage meetings, and ensure important business tasks are completed on time.

Key Responsibilities

Manage the Business Head / Founder's calendar, meetings, appointments, calls, and daily priorities.

Prepare meeting agendas, notes, action points, and follow-up trackers.

Coordinate with operations, inventory, procurement, finance, HR, marketing, and outlet teams.

Track pending tasks and ensure timely closure by responsible team members.

Prepare daily, weekly, and monthly MIS, dashboards, and management reports.

Collect data from multiple retail/salon outlets and highlight important issues, delays, and variances.

Follow up on inventory, procurement, vendor, stock transfer, and outlet-related matters.

Coordinate with vendors, consultants, service providers, and external stakeholders.

Prepare presentations, reports, trackers, and business review documents.

Handle professional emails, WhatsApp communication, calls, and correspondence when required.





Maintain confidential business documents and information.

Support new outlet launches, business projects, events, and special assignments.

Proactively identify delays or operational issues and escalate them to the Business Head.

Required Skills

3–5 years of experience as Executive Assistant / Executive Office Coordinator / Business Coordinator.

Excellent verbal and written communication skills.

Strong coordination, follow-up, and task management skills.

Valuable MS Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and MIS reporting.

Good PowerPoint and MS Office skills.

Experience with CRM, ERP, POS, inventory, or Zenoti, business management software is an advantage.

Strong analytical and problem-solving ability.

Ability to manage multiple departments and multiple outlets.

High attention to detail, ownership, confidentiality, and professionalism.

Preferred Industry Background

Retail chains, salon chains, beauty & wellness, FMCG,

Key Performance Indicators (KPIs)

Timely closure of management action items.

Accuracy and timeliness of MIS and reports.

Effective calendar and meeting management.

Follow-up and coordination efficiency.

Timely escalation of critical issues.

Successful execution of Business Head / Founder priorities.

Qualification

Graduate in Business Administration, Commerce, Management, or a related field. Strong practical experience and communication skills are preferred.

Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Executive Assistant (Kandivali West)
🏢 SNCOglobal
📍 Kandivali West