Role : Executive Assistant to CEO Job Descriptions Role Clarity Document of Executive Assistant to CEO at Ohm Engineering Works.

Role Definition Executive

Assistant is the one who is responsible to support his/her manager (CEO in this case) in all office management, internal and external communication, secretarial & clerical support, and often handling tasks that have a direct effect on the success of the business.

Responsibility Deliverable

Managing schedules/calendar of CEO

Managing communications of CEO

PSS for improving the overall functioning of processes

Administration

Recruitment (partially) Tasks & Activities Managing schedules/calendar of CEO

Scheduling/re-scheduling meetings/ managing complex calendar based on priority defined by CEO.

Capturing actionable items from verbal and written communication happening anywhere in organisation and making a NOW (creating a calendar entry for a specified date and time) for the action.

Managing internal and external communications of CEO

Handling & Prioritizing emails and phone calls. Briefing of important emails face to face or over a phone call.

Maintaining correspondence, follow-ups, and ensuring timely completion.

Making Minutes of the meeting

Managing confidential administrative tasks for the leadership team.

Automation initiatives for improving the overall functioning of processes

Creating PSS (Process, System and Structure)

Creating Automation process using technology like Google Sheets, Google Data Studio

Ensuring the process is followed.

Briefing CEO of any bottlenecks,



taking solutions and implementing those solutions

Briefing CEO of achievements (productivity of each function of the day) in a "crisp, accurate, to-the-point" manner.

Maintaining and presenting various MIS reports & documents to provide feedback to top management.

Ensuring adherence to procedures and service standards for business excellence

Administration

Coordinating / Directing day-to-day general & administrative functions within the team and outside for smooth business operations.

Analytical, negotiation, and interpersonal skills; achieving team satisfaction by timely responding to queries

HR (partially)

Managing resume selection, primary interviews, the onboarding process for new joiners.

Internal policy-making and adherence Measurement Metrics # Fixing 1 hour with CEO and briefing him about the calendar, e-mails, other communications, and EA to-do list, queries from the team for CEO, taking solutions and communicating further to the team, vendors and clients.

# Ensuring CEO's objective is met and he is focused on what he is doing without any distractions.

# how free is CEO from day to day tasks Competencies Iceberg Elements & Attributes List Skills Communication skills especially fluency in English (extra languages also added advantages)

Persuasion skills

Rapport building skills

Telephone etiquette

Speed

Planning Knowledge Microsoft Word, MS Excel/Google Sheets, and MS PowerPoints.

Motives Growth

Oriented

Win-Win-Win philosophy

CEO productivity

📌 Executive Assistant (Rajapalayam)
🏢 OHM ENGINEERING WORKS
📍 Rajapalayam