Executive Assistant (EA) Real Estate

Job Title: Executive Assistant to Director

Industry: Real Estate

Location: Viman Nagar

Experience: 25 Years

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support the Director/Promoter of a real estate company. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, and ensuring smooth day-to-day execution of the Director’s professional activities.

The candidate should have excellent communication, follow-up, coordination, and organizational skills, along with the ability to handle confidential information and work in a fast-paced real estate environment.

Key Responsibilities

- Manage the Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate with internal teams, clients, brokers, consultants, vendors, and external stakeholders.
- Schedule and organize meetings, site visits, presentations, and business appointments.
- Maintain and track follow-ups on important tasks, commitments, and pending matters.
- Prepare MIS reports, presentations, meeting notes, and other business documents.
- Assist in coordinating real estate project-related activities and documentation.
- Follow up with sales, finance, legal, construction, and project teams on assigned matters.
- Handle emails, calls, correspondence,



and other official communication on behalf of the Director when required.
- Maintain records of important documents, contacts, agreements, and project-related information.
- Coordinate travel arrangements, meetings, and business itineraries.
- Prepare daily/weekly status updates and ensure timely closure of action points.
- Maintain strict confidentiality of business and personal information.
- Act as a point of coordination between the Director and various departments/stakeholders.
- Handle any additional responsibilities or special projects assigned by the Director.

Requirements

- Bachelor’s degree in any discipline; MBA/PGDM will be an added advantage.
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
- Experience in real estate, construction, property, infrastructure, or related industries is preferred.
- Excellent verbal and written communication skills.
- Strong proficiency in MS Office, Excel, PowerPoint, Word, and email communication.
- Strong follow-up and coordination skills.
- Ability to manage multiple priorities and work under pressure.
- Professional personality with solid interpersonal skills.
- High level of discretion and confidentiality.
- Should be proactive, detail-oriented, well-organized, and capable of taking ownership of tasks.

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