Job Title: Executive Assistant / Administrative Coordinator

Location: Hyderabad (100% On-site)

Duration: 2-Month Contract (Immediate Joiners Preferred)

Experience: 36 Years

Role Overview

We are seeking a proactive, highly organized Executive Assistant / Administrative Coordinator for a 2-month contingent assignment based on-site in Hyderabad. In this role, you will act as the operational backbone of the team, managing day-to-day administrative duties, complex scheduling, travel logistics, and vendor coordination to keep operations running seamlessly.

Key Responsibilities

Calendar &

- Meeting Management: Coordinate internal and external meetings, manage executive calendars, resolve scheduling conflicts, and prepare meeting materials or agendas.

Travel &
- Logistics: Organize end-to-end travel itineraries, including flights, hotel accommodations, ground transportation, and visa/expense processing as required.

Vendor &
- Facility Coordination: Serve as the primary point of contact for external vendors, manage office supply inventory, and coordinate facility logistics for the project team.

Team &
- Operations Support:



Handle incoming communications, maintain structured digital files, track administrative action items, and assist with general team requests.

Event &
- Workshop Assistance: Coordinate logistics for team offsites, town halls, or specialized workshop sessions on-site.

Required Qualifications &
- Skills

36 years of administrative experience as an Executive Assistant, Team Assistant, or

Administrative Coordinator.

Strong proficiency in administrative software (e.g., Microsoft Office 365, Google

Workspace, project management tools).

Excellent written and verbal communication skills with high attention to detail.

Strong problem-solving ability and comfort working in a fast-paced environment.

Proven ability to handle sensitive and confidential information with discretion.

Work Details

Employment Type: Short-term Contract / Contingent Staffing (2 Months)

Work Arrangement: In office (Hyderabad project office)

Availability: Immediate start required

📌 Executive Assistant (Hyderabad)
🏢 Indypay Technologies
📍 Hyderabad