– Modern Trade & Logistics Coordinator

Company: Toy Tales

Industry: Toys Manufacturing

Department: Modern Trade

Position: Modern Trade & Logistics Coordinator

Location: Delhi

Experience: 2–5 Years

Employment Type: Full time

About the Role

Toy Tales is looking for a proactive and organized Modern Trade & Logistics Coordinator to manage day-to-day coordination with buyers, sales order processing, sample approvals, purchase orders, dispatch planning, delivery schedules, and logistics operations.

The ideal candidate should have strong coordination and follow-up skills and be comfortable working with Modern Trade buyers, production teams, transporters, and internal departments to ensure timely order execution and delivery.

Key ResponsibilitiesModern Trade & Buyer Coordination

- Prepare and send quotations to buyers using Excel.
- Understand buyer requirements and coordinate for sample development and finalization.
- Take strong and regular follow-ups for sample approvals and ensure timely closure.
- Coordinate with buyers regarding PO requirements, order status, delivery schedules, and other operational matters.
- Take appointments from buyers for PO deliveries and ensure adherence to scheduled appointment dates.
- Maintain professional relationships and regular communication with Modern Trade buyers.
- Attend buyer meetings as and when required.

Purchase Order & Order Management
- Receive, verify, and organize 50 POs per month and ensure proper documentation.
- Coordinate with production and other internal teams for timely execution of POs.
- Track PO status from order receipt to production, dispatch, and final delivery.
- Ensure that POs are dispatched as per the committed schedule.
- Monitor pending, delayed,



and overdue POs and take timely corrective action.

Logistics & Dispatch Coordination
- Prepare and maintain daily dispatch plans based on PO priorities and buyer delivery schedules.
- Coordinate with the production, warehouse, logistics, and transport teams for timely dispatch.
- Plan dispatches according to buyer delivery appointments and required delivery timelines.
- Coordinate with transporters/logistics partners for vehicle placement, dispatch, and delivery status.
- Track shipments until successful delivery to the buyer.
- Ensure timely sharing and maintenance of dispatch-related documents.
- Follow up on delays, shortages, delivery issues, and other logistics-related concerns.
- Ensure smooth coordination between buyer, production, warehouse, and logistics teams.
- Maintain proper records of dispatched, delivered, pending, and overdue orders.

Payment & Sales Coordination
- Follow up with buyers for overdue payments and maintain payment status records.
- Analyze sales reports and provide relevant updates to management.
- Track sales/order performance and identify pending or delayed orders.
- Maintain and monitor maximum stock levels as per business requirements.
- Coordinate with internal teams to ensure product availability for upcoming orders.

Required Skills & Competencies
- Strong Excel and MS Office skills.
- Good understanding of Modern Trade / Retail operations.




- Experience in PO management, dispatch planning, logistics coordination, or sales coordination will be an advantage.
- Excellent follow-up and coordination skills.
- Strong communication and interpersonal skills.
- Ability to coordinate with multiple departments and external stakeholders.
- Good analytical and reporting skills.
- Ability to manage multiple POs and deadlines simultaneously.
- Strong attention to detail and documentation skills.
- Problem-solving attitude and ability to work under pressure.
- Should be proactive, responsible, and target-oriented.

Preferred Candidate Profile

Candidates with experience in any of the following areas are welcome:

- Modern Trade / Key Account Coordination
- Sales Coordination
- Order Management
- PO Management
- Logistics Coordination
- Dispatch & Delivery Coordination
- Supply Chain Coordination
- Retail / FMCG / Toys / Consumer Goods industry

Key Performance Indicators (KPIs)
- Timely processing and execution of POs
- On-time dispatch and delivery against buyer appointments
- Sample approval turnaround time
- Accuracy of PO and dispatch documentation
- Effective coordination with buyers and internal teams
- Reduction in overdue/pending deliveries
- Timely payment follow-ups
- Accurate sales and stock reporting

Ideal candidate: A person who can independently handle the complete coordination cycle from Quotation → Sample Approval → PO → Production Coordination → Dispatch Planning → Logistics → Buyer Delivery → Payment Follow-up.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

📌 Co-ordinator (Delhi)
🏢 THE TOY TALES
📍 Delhi