: Campaign Executive Vendor Management

Position

Campaign Executive – Vendor Management

Job Summary

We are looking for a proactive and organized Campaign Executive – Vendor Management to coordinate campaign activities, manage vendor relationships, and ensure timely and high-quality execution of marketing campaigns. The ideal candidate will be responsible for vendor coordination, campaign tracking, documentation, cost management, and cross-functional communication.

Key Responsibilities

- Coordinate end-to-end execution of marketing and promotional campaigns.
- Identify, onboard, and manage external vendors, agencies, suppliers, and service partners.
- Obtain quotations, negotiate commercial terms, and coordinate purchase orders and invoices.
- Maintain strong relationships with vendors and ensure adherence to agreed timelines, quality standards, and deliverables.
- Track campaign schedules, budgets, vendor deliverables, and overall execution status.
- Coordinate with internal teams such as Marketing, Sales, Finance, Procurement, and Operations.
- Prepare campaign briefs and communicate requirements clearly to vendors.
- Monitor vendor performance and resolve operational or execution-related issues.
- Conduct regular follow-ups to ensure campaigns are delivered on time.
- Maintain vendor databases, contracts, quotations, invoices,



and campaign documentation.
- Support reconciliation of vendor bills and ensure accurate and timely payments.
- Prepare campaign reports, vendor performance reports, and MIS as required.
- Identify opportunities to improve vendor efficiency, reduce costs, and streamline campaign execution.
- Ensure all campaign and vendor activities comply with company policies and approval processes.

Required Skills
- Robust vendor and stakeholder management skills.
- Good communication and negotiation abilities.
- Excellent coordination and follow-up skills.
- Strong organizational and time-management abilities.
- Good understanding of marketing campaign execution.
- Proficiency in MS Excel, PowerPoint, Word, and email communication.
- Ability to manage multiple campaigns and vendors simultaneously.
- Strong attention to detail and problem-solving skills.

Qualifications & Experience
- Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
- 2–4 years of experience in campaign coordination, vendor management, marketing operations, procurement coordination, or a similar role.
- Experience working with marketing agencies, event vendors, printing vendors, media partners, or other external suppliers is an advantage.

📌 Campaign Executive (Bengaluru)
🏢 Moveinsync Technology Solutions
📍 Bengaluru