Location: Sevasi, Vadodara - Onsite

Work hours: 12:00 PM to 9:00 PM IST (Monday to Saturday)

About Advenshure India

Advenshure India Pvt. Ltd. is the India operations hub of Advenshure LLC, a diversified family office with investments across Healthcare, Education, Financial Services, Consumer Products, and Real Estate. We are building a high-performing, employee-centric workplace that values ownership, professionalism, and operational excellence.

As we continue to grow, we are looking for an experienced Office Administrator who can ensure smooth day-to-day office operations while delivering an exceptional workplace experience for employees, visitors, and business partners.

Position Overview The Office Administrator will be responsible for the overall administration and smooth functioning of the office. This role requires an individual with excellent organizational abilities, strong customer service orientation, and the ability to manage multiple stakeholders including employees, vendors, visitors, housekeeping staff, and security personnel.

The ideal candidate should possess a professional appearance, excellent communication skills, and the maturity to independently manage office operations.

Key Responsibilities:

Facility Management

- Manage the day-to-day administration and maintenance of the office premises.
- Ensure the office remains clean, organized, safe, and operational at all times.
- Coordinate preventive and corrective maintenance of office infrastructure and equipment.
- Monitor utilities including electricity, internet, HVAC, office equipment, pantry, and common areas.
- Maintain office assets and coordinate repairs whenever required.
- Ensure compliance with workplace safety and security standards.

Vendor Management

- Manage relationships with facility vendors and service providers.
- Coordinate with housekeeping, security, pantry, maintenance, courier, travel, and office supply vendors.
- Negotiate pricing, monitor service quality, and ensure timely delivery of services.




- Process vendor invoices and coordinate with Finance for payments.
- Maintain vendor contracts and service records.

Reception & Front Office Management

- Serve as the first point of contact for visitors, clients, and business partners.
- Ensure a professional and welcoming reception experience.
- Manage visitor registrations and meeting room schedules.
- Handle incoming calls, courier services, and correspondence.
- Coordinate employee and guest hospitality arrangements.

Team Management

- Supervise housekeeping and security personnel.
- Allocate daily responsibilities and monitor service quality.
- Conduct periodic performance reviews and provide operational guidance.
- Ensure adherence to company policies and workplace discipline.

Office Administration

- Manage office inventory, stationery, pantry supplies, and consumables.
- Coordinate employee seating, workstations, and office logistics.
- Support employee onboarding by ensuring workspace readiness.
- Organize company events, leadership meetings, employee engagement activities, and celebrations.
- Maintain administrative records and documentation.

Customer & Employee Experience

- Deliver a high standard of hospitality and customer service.
- Resolve employee facility-related concerns promptly.
- Create a positive workplace experience for employees and visitors.
- Coordinate travel bookings, hotel reservations, and local transportation whenever required.

Required Qualifications

- Bachelor's degree in Business Administration, Hospitality, Hotel Management, or a related field.
- 0-3 years of experience in Office Administration,



Facility Management, Front Office, Hospitality, or Workplace Operations.
- Experience managing vendors and office support staff.
- Prior experience in corporate offices, multinational organizations, hospitality, premium retail, or customer-facing environments will be preferred.

Required Skills

- Excellent communication and interpersonal skills.
- Strong customer service orientation.
- Professional appearance and pleasant personality.
- High level of ownership and accountability.
- Strong organizational and multitasking abilities.
- Vendor negotiation and relationship management skills.
- Good knowledge of Microsoft Office applications.
- Ability to work independently with minimal supervision.
- Robust problem-solving and decision-making skills.
- Ability to maintain confidentiality and professionalism.

Preferred Attributes

- Experience in workplace administration within a fast-growing organization.
- Exposure to employee engagement initiatives.
- Basic understanding of workplace health and safety practices.
- Experience using ERP or Office Administration systems (Odoo experience will be an added advantage).

Compensation & Benefits We offer a highly competitive compensation package that is among the best in the industry for the right candidate, along with:

- Performance-based annual incentives
- Comprehensive health insurance
- Paid time off and company holidays
- Professional development and learning opportunities
- A collaborative, inclusive, and employee-first work culture
- Opportunities for career growth within a rapidly expanding organization

Why Join Advenshure?

- At Advenshure, we believe the workplace experience is a key driver of employee satisfaction and organizational success. As our Office Administrator, you will play a pivotal role in creating an efficient, welcoming, and engaging office environment while contributing directly to the company's growth journey.

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🏢 Advenshure India(Subsidiary of Advenshure LLC, USA
📍 Vadodara