:

Role Overview The Senior Associate Administration & Facilities will support the efficient management of office administration, facilities, and related services. The role includes overseeing day-to-day operations, managing budgets, handling Annual Maintenance Contracts (AMC), and providing technical support for facility-related systems.

Key Responsibilities

- Facilities Management
- Oversee the maintenance and upkeep of office premises, ensuring a safe, clean, and efficient working environment.
- Coordinate with vendors and service providers for facility management services (housekeeping, security, pantry, etc.).
- Monitor and ensure compliance with health, safety, and environmental regulations.

- Administration
- Manage office administrative functions including travel, stationery, courier, and front office operations.
- Supervise administrative staff and allocate tasks to ensure smooth workflow.
- Maintain records of assets, inventory, and administrative expenses.
- Budgeting & Cost Control
- Prepare and manage the annual budget for administration and facilities.
- Track expenditures and identify cost-saving opportunities.
- Provide periodic reports on budget utilization and variances.

- Annual Maintenance Contracts (AMC)
- Negotiate, finalize, and manage AMCs for office equipment, HVAC, electrical systems, and other critical infrastructure.
- Monitor AMC performance and ensure timely renewal and compliance.




- Liaise with vendors for preventive and corrective maintenance.

- Technical Support (Facilities)
- Oversee basic technical aspects of facility management, including electrical, plumbing, HVAC, and fire safety systems.
- Coordinate with IT and technical teams for facility-related requirements (access control, CCTV, etc.).
- Troubleshoot minor technical issues and escalate major concerns to relevant teams.

- Vendor Management
- Identify, evaluate, and onboard vendors for facility and administrative services.
- Ensure quality and timely delivery of services as per contract terms.
- Maintain vendor database and performance records.
- Compliance & Documentation
- Ensure all statutory and regulatory compliances related to facilities and administration.
- Maintain documentation for contracts, licenses, and permits.

Qualifications & Skills

- Bachelor’s degree in Business Administration, Facility Management, or related field.
- 4+ years of experience in administration and facilities management, preferably in a corporate environment.
- Robust knowledge of budgeting, AMC management, and vendor coordination.
- Basic technical understanding of building systems (electrical, HVAC, fire safety).
- Excellent communication, negotiation, and organizational skills.
- Proficiency in MS Office and facility management software.

📌 Administration Senior Associate (Bengaluru)
🏢 BDO Rise
📍 Bengaluru