Role: Admin Executive (Administration, Facilities & Workplace Experience)

Role Overview

We are seeking a dynamic, service-oriented, and technology-savvy Admin Executive to manage end-to-end workplace administration, facility operations, vendor governance, sustainability initiatives, employee experience, and compliance within a corporate/IT environment. The role will focus on creating a protected, efficient, sustainable, and employee-centric workplace while ensuring operational excellence and cost optimization.

Key Responsibilities:

Workplace Administration & Employee Experience

- Manage day-to-day workplace operations including reception, housekeeping, cafeteria, pantry, security, visitor management, and employee support services.
- Coordinate employee engagement initiatives, wellness programs, town halls, celebrations, and workplace events.
- Support onboarding infrastructure readiness including workstation allocation, access cards, welcome kits, and seating arrangements.

Facility Operations & Infrastructure Management

- Oversee office infrastructure, workspace utilization, meeting rooms, collaboration spaces, and common areas.
- Manage preventive and breakdown maintenance of HVAC, UPS, DG, electrical systems, lighting, plumbing, furniture, and office equipment.

Vendor Management & Procurement

- Manage end-to-end vendor lifecycle including sourcing, onboarding, negotiations, contract management, renewals,



and performance reviews.
- Administer AMCs, service agreements, purchase orders, work orders, and invoice verification.
- Drive procurement optimization while maintaining quality and compliance.

Digital Workplace & MIS Reporting

- Maintain administrative dashboards, MIS reports, trackers, budgets, and performance metrics.
- Utilize digital tools for helpdesk management, asset tracking, visitor management, and space utilization.

Compliance, Safety & Risk Management

- Ensure compliance with corporate policies, statutory requirements, and facility-related regulatory standards.
- Support audits related to workplace safety, physical security, data privacy, and business continuity.
- Monitor CCTV, access control, visitor systems, and incident reporting processes.
- Support emergency preparedness activities including fire drills, evacuation plans, and safety trainings.
- Coordinate with EHS, IT Security, HR, and leadership on risk mitigation initiatives.

Technical Skills

- Advanced proficiency in MS Office (Excel, PowerPoint, Word)
- Strong MIS reporting and dashboard preparation skills
- Experience with workplace management systems, helpdesk tools, and digital asset tracking
- Basic understanding of access control, CCTV, BMS, and workplace technologies
- Knowledge of ERP/Procurement systems is an advantage

📌 Administration Executive (Bengaluru)
🏢 TENARAI TECHNOLOGIES PRIVATE
📍 Bengaluru