Job Summary:

We are seeking a proactive and detail-oriented Administration Associate to manage day-to-day office operations, facility management, travel arrangements, vendor coordination, and administrative support across our branches. The ideal candidate will ensure smooth and cost-effective administrative functions while maintaining high service standards and compliance with company policies.

Company Description

Welcome to Ionic Wealth: At Ionic, we are transforming the wealth management landscape through a fusion of industry expertise and cutting-edge technology. Our creative wealth-tech platform is designed exclusively for High Net Worth individuals, offering a seamless blend of strategic investment solutions and personalized service. Backed by the rich legacy of Angel One - Indias largest publicly listed retail brokerage with over 25 years of market leadership—we deliver a robust foundation for your wealth journey.

Key Responsibilities:

1. Vendor & Facility Management

- Maintain and renew contracts for office premises and utilities (electricity, water, internet).
- Liaise with MakeMyTrip (MMT) or other travel vendors for corporate travel bookings, invoice reconciliation, and vendor performance evaluations.

2. Office Supplies & Equipment

- Procure and manage office supplies such as stationery, pantry stock, printer cartridges, and consumables.
- Oversee the maintenance and timely repair of office equipment (e.g., printers, scanners, shredders, air conditioners).

3. Courier & Logistics





- Manage relationships with courier service providers; negotiate rates and monitor performance.
- Track all incoming and outgoing parcels and courier deliveries, ensuring timely and accurate dispatch.

4. Support Staff Coordination

- Supervise office support staff (e.g., office boys), including daily task allocation, attendance tracking, and expense reimbursements.
- Coordinate travel arrangements, manage overtime records, and maintain leave schedules for support personnel.

5. Travel & Accommodation

- Book domestic and international travel (flights, trains, hotels) in line with company travel policies.
- Ensure timely reconciliation of travel expenses and maintain travel records for audit purposes.

6. Miscellaneous Administrative Tasks

- Coordinate seating arrangements, office relocations, and infrastructure changes as required.
- Organize company events, town halls, and offsite meetings including logistics, catering, and vendor management.
- Handle renewals for corporate insurance (offices, assets, employee travel).
- Ensure office premises comply with statutory requirements (e.g., fire safety drills, licenses, etc.).

Qualifications & Skills:

- Bachelor’s degree in Business Administration or related field.
- 7+ years of experience in office administration or facility management.
- Excellent organizational and multitasking skills.
- Strong vendor negotiation and coordination capabilities.
- Proficiency in MS Office Suite.
- Knowledge of statutory and compliance requirements for office.
- Good communication and interpersonal skills.

📌 Admin Manager (Mumbai)
🏢 Ionic Wealth
📍 Mumbai