Aetius Outsourcing and Consulting Private Ltd.(GATP Solutions)

Admin, HR & Operations Executive

Open Position 2026 | Remote

Job Title: Admin, HR & Operations Executive

Department: Operations

Reports To: Operations Manager /

Location: Remote

Employment Type: Full-time

Experience Level: 1 - 3 years (entry to mid-level)

Role Overview:

Aetius Outsourcing and Consulting Private is looking for an Admin, HR & Operations Executive a single, versatile person who combines administrative, human-resources, and operational support to keep our accounting practice running smoothly. This is a hands-on, multi-tasking role for someone organised and proactive who can manage day-to-day office administration, support the people function, and help coordinate the operational workflow behind client accounting and bookkeeping work.

Because this is a remote-first role in a fast-moving outsourcing environment, the ideal candidate is dependable, detail-oriented, and comfortable wearing several hats across admin, HR, and operations.

Key Responsibilities:

Administrative:

- Manage calendars, schedule internal and client meetings across time zones, and circulate agendas and minutes.
- Maintain organised digital records, shared folders, and document trackers, keeping files accurate and easy to retrieve.
- Handle general correspondence, shared inboxes, and routing of requests to the right team members.
- Prepare, format, and proofread reports, letters, and presentations.
- Track expenses, raise purchase requests, and manage renewals of subscriptions, tools, and licences.
- Coordinate recruitment: posting roles,



screening applications, scheduling interviews, and candidate communication.
- Manage smooth onboarding and offboarding, including documentation, orientation, and access coordination.
- Maintain accurate, confidential employee records, contracts, and the HR database.
- Track attendance and leave, and support payroll inputs in coordination with the accounting team.
- Help administer HR policies, respond to employee queries, and support engagement initiatives for the remote team.

Operations (Accounting Support):

- Coordinate the operational workflow of internal accounting and bookkeeping tasks tracking assignments, due dates, and deliverables.
- Maintain client and engagement trackers, ensuring tasks move on schedule and nothing slips.
- Liaise between clients, accountants, and management to gather documents, share updates, and follow up on pending items.
- Support invoicing, billing follow-ups, and basic record-keeping for client engagements.
- Help standardise and document internal processes, checklists, and SOPs to improve efficiency.

Required Qualifications & Skills:

- Bachelor's degree in Business Administration, Commerce, HR, or a related field.




- 13 years of experience in administration, HR, or operations support (experience in an accounting / professional-services firm is a plus).
- Strong written and verbal communication skills in English.
- Excellent organisational and multitasking ability with strong attention to detail.
- Proficiency with MS Office / Google Workspace (Word, Excel, PowerPoint, Outlook or equivalents).
- Hands-on experience with Zoho applications (Zoho People, Zoho Books, and/or Zoho Payroll) is required.
- Comfortable working independently in a remote setup with strong time management.
- Discretion in handling confidential employee and client information.

Preferred (Nice to Have):

- Exposure to an outsourcing, accounting, or consulting setting.
- Familiarity with collaboration / project-tracking tools (Slack, Karbon )
- Basic understanding of bookkeeping, invoicing, or accounting workflows.

Key Competencies:

- Versatility comfortable switching between admin, HR, and operations tasks.
- Organisation, prioritisation, and follow-through.
- Clear, professional communication.
- Reliability, ownership, and initiative.
- Confidentiality and professionalism.

How to Apply: Interested candidates may apply by sending an updated resume and a brief cover note to [email protected], with "Admin, HR & Operations Executive" in the subject line.

Aetius Outsourcing and Consulting Private is an equal opportunity employer. We welcome applicants of all backgrounds and are committed to a fair, inclusive hiring process.

📌 Admin, HR & Operations Executive (Delhi)
🏢 Aetius Outsourcing and Consulting Private LTD . (GATP Solutions)
📍 Delhi