– Admin Executive

Designation: Admin Executive

Department: Administration

Location: Pune

Experience: 2–5 Years

Employment Type: Full-Time

Reporting To: HR & Admin Manager

Job Summary

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, employee support, and general office operations.

Key Responsibilities

- Manage daily office administration and ensure smooth functioning of office facilities.
- Handle housekeeping, security, pantry, maintenance, and other facility-related activities.
- Coordinate with vendors and service providers for office requirements and maintenance.
- Maintain records of office assets, stationery, consumables, and other administrative materials.
- Monitor office supplies and ensure timely purchase/replenishment.
- Coordinate for repairs and maintenance of office infrastructure, furniture, electrical equipment, AC, etc.
- Manage courier, dispatch, inward/outward documents and office correspondence.
- Maintain attendance/support records related to security, housekeeping, drivers, and other support staff.
- Arrange meeting rooms, refreshments, transportation, and other requirements for meetings and visitors.
- Support HR in employee engagement activities, events, celebrations, and office arrangements.
- Maintain administrative bills, invoices, quotations, purchase orders, and vendor documents.




- Ensure proper documentation and filing of administrative records.
- Coordinate with management and different departments for administrative requirements.
- Ensure compliance with company administrative policies and safety requirements.
- Handle any other administrative responsibilities assigned by the management.

Required Skills
- Positive communication and interpersonal skills.
- Good knowledge of MS Excel, MS Word, and Outlook.
- Strong vendor coordination and negotiation skills.
- Good organizational and time-management skills.
- Ability to handle multiple tasks independently.
- Problem-solving and decision-making ability.
- Basic knowledge of office administration and facility management.

Educational Qualification Graduate in any discipline.

Candidates with a Diploma/Degree in Administration, Management, or a related field will be preferred.

Preferred Experience

2–5 years of experience in Administration, Facility Management, Office Management, or a similar role.

Salary

₹20,000 – ₹30,000 per month (in-hand), depending on experience and skills.

Key Competencies

- Administration & Facility Management
- Vendor Management
- Office Coordination
- Inventory & Asset Management
- Communication Skills
- Documentation & Record Keeping
- Team Coordination
- Problem Solving

Pay: ₹10,029.11 - ₹32,537.45 per month

Benefits

- Health insurance
- Provident Fund

Work Location: In person

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